Academic Department Coordinator (Chemistry/Biochemistry/Biophysics)

Job Description

Amherst College invites applications for the Academic Department Coordinator (Chemistry/Biochemistry/Biophysics) position. The Academic Department Coordinator (Chemistry/Biochemistry/Biophysics) is a full-time, year-round position. The expected salary range for this job opportunity is: $27 - $32/hour.

The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information.

Provides comprehensive administrative support in all areas of operation for Chemistry/Biochemistry/Biophysics. The administrative support areas for the two academic programs include the following: support for the chairs and program faculty in carrying out the programs' business; curricular support; event management; budget support, financial transactions, and student employment coordination; communications and office management. The administrative support for the history department includes office and event management. Serves as the first point of contact for both programs and the department on campus and is required to work on campus four days a week when classes are in session.

Summary of Responsibilities:

Administrative Support in Carrying out Programs' Business

• Support the chairs and program faculty in both programs in carrying out programs' business according to the academic calendar
• Coordinate and attend programs' meetings, prepare relevant materials, and take meeting minutes, as appropriate
• Assist with the programs' external reviews (including self-study)
• Coordinate programs' annual prizes and fellowships for majors

Curricular Support

• Update course information in the Course Catalog, CPI/EMS, and Workday
• Assist with course logistics, including course materials and field trips
• Assist students and faculty with majors' records
• Assist with thesis and capstone logistics
• Communicate between the program and the registrar's office regarding courses, majors, graduating seniors, annual prizes, and other academic matters
• Outreach and coordination with faculty offering courses for the programs

Event Management

• Assist with the planning and execution of events: Coordinate venues, receptions, and publicity for departmental events
• Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers

Budget Support, Financial Transactions, and Student Employment

• Administer and track expenses for program and gift accounts; reconcile monthly expenses; and monitor balances in Workday
• Process purchase orders, invoices, and reimbursements
• Monitor budgets in collaboration with the programs' chairs and director of academic finance
• Coordinate and maintain student employment and casual hiring

Communications and Office Management

• Maintain programs' website and electronic files
• Coordinate the schedules of and stock supplies (including printers) in common space(s)
• Serve as the liaison between the programs' and diverse community of students, faculty, and staff across campus, Five College community, and the public
• Maintain a welcoming, inclusive, and respectful study and work environment

Qualifications:

Required

• High School Diploma or equivalent
• 1 to 3 years of related experience
• Strong written and verbal communication, interpersonal, time-management, organizational, and customer-service skills
• Ability to take initiative, work independently, and work collaboratively
• Demonstrated high level of attention to detail
• Sensitivity to issues of confidentiality
• Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)
• Commitment to working in a welcoming and inclusive community
• Successful completion of required reference and background checks
• An acceptable criminal offender records information (CORI) check

Preferred

• Associate's degree
• Three years or more of related experience at a higher education institution
• Experience working with Workday or other ERP software

Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs. Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen.) Review of applications will begin immediately and will continue until the position is filled. Amherst College is committed to an inclusive hiring process and will provide reasonable accommodations for candidates throughout the application and interview process upon request.