"Accounting Coordinator - OFMD"

Position Summary

The Operations & Facilities Management Department (OFMD) at WashU Medicine provides essential services that sustain the medical campus’s mission of excellence in patient care, research, and education. Guided by our PRIDE+ Core Values of Professionalism, Respect, Integrity, Dedication, Excellence, and Mutual Support, we foster a culture of accountability, service, and collaboration across the medical campus.

OFMD manages the maintenance and operation of more than 65 buildings, encompassing over 14.8 million gross square feet, including the 11-story, 609,000-square-foot Neuroscience Research Building (NRB), home to one of the world’s largest concentrations of neuroscientists. Our team delivers operational and administrative support, strategic planning, and project management to ensure efficient, safe, and innovative facility operations.

As WashU Medicine continues to expand its clinical, research, and teaching footprint across and beyond campus, OFMD remains a trusted partner, driving excellence through seamless facility management and unwavering support of the university’s mission. For additional information, view a quick message from some of our employees: https://facilities.med.wustl.edu/Careers

Provides day-to-day operational accounting support for the department.

Job Description

Primary Duties & Responsibilities:

Accounting/Financial Systems

• Initiate/review for approval purchasing transactions for all contractor engagements, maintaining documentation for each.
• Process and track all invoices for contractor engagements, maintaining a spreadsheet of activities and balances.
• Contact vendors to adjust, obtain, or process contracts and invoices as necessary.
• Initiate/review and obtain approval for all purchasing transactions eligible for blanket order processing.
• Process and track all invoices for blanket orders, maintaining a spreadsheet of activities and balances.
• Contact vendors to adjust, obtain, or process contracts and invoices as necessary.
• Review procurement card transactions for university compliance; code for accurate budget reporting for all cardholders.
• Alert cardholders of prohibited practices/purchases; resolve by depositing funds into the cardholder's account.
• Finish review for approval.
• Process travel advances and check requests; review supporting documentation; and submit approval-ready travel expense reports on a timely basis per university/funding agency guidelines.
• Maintain PC equipment inventory and refresh schedule.
• Bill $3M+ PC equipment to campus-wide University departments.
• Process internal and external invoices.
• Process inter-departmental invoices, obtain approvals, key appropriate accounting codes, and track as appropriate.
• Review reimbursement requests for appropriate university funding allocation & budget coding.
• Advise on compliance issues & resolve, prior to processing.
• Enter requisitions into the Marketplace purchasing system and monitor purchasing processes as requested.

Budget

• Provide reconciliation support for the annual budget process.
• Monitor account balances, maintain open encumbrances, process journals, and make budget adjustments.
• Assist and provide back-up support as requested.
• Perform other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal Office Environment

Physical Effort

• Typically sitting at a desk or table
• Repetitive wrist, hand or finger movement
• Ability to move to on and off-campus locations

Equipment

• Office Equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Accounting (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

Preferred Qualifications

Education:

Bachelor's degree - Accounting

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Customer Service, Organizational Commitment, Professional Integrity, Strive for Excellence, Teamwork

Grade

G08-H

Salary Range

$21.17 - $32.85 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.