"Administration Officer"

• Reference number: 25663
• Term: Ongoing, full-time basis
• Remuneration: $94,099 to $106,134 pa (HEW5) (inclusive of $79,514 to $89,685 salary pa, 17% superannuation and 17.5% recreation leave loading)
• Location: Gardens Point
• Open to: Applicants who have ongoing full-time work rights in Australia. In support of our strategic priority of Indigenous Australian success, Aboriginal Australians and Torres Strait Islander people are encouraged to apply.

Who are we looking for?

We are seeking a Administration Officer to join Office of the Vice-Chancellor and President, Chancellery Division.

With a front-of-house presence, the Administration Officer provides high-level administrative and operational support to the Office of the Vice-Chancellor, ensuring the efficient delivery of executive functions and the smooth coordination of day-to-day activities. This role is integral to maintaining the professionalism, responsiveness, and routine of the Vice-Chancellor’s office.

About us

QUT is a major Australian university with a global outlook and a 'real world' focus. We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they will need in an increasingly disrupted and challenged world.

The Office of the Vice-Chancellor provides high-level strategic and operational support to the Vice-Chancellor, enabling effective leadership across the University. The team coordinates executive communications, manages key projects and initiatives, and ensures the smooth functioning of governance and decision-making processes. This role contributes to a dynamic environment that supports the Vice-Chancellor in advancing the University's vision and priorities.

What you need to succeed

1. Education, training and/or experience equivalent to completion of a degree, or completion of an associate diploma with subsequent relevant work experience. 
2. Demonstrated digital literacy including experience in a range of software packages including word processing and large-scale databases. 
3. Demonstrated ability to use initiative, judgement and analytical skills to solve problems and manage competing priorities to deliver outcomes within agreed timelines. 
4. Highly effective written, verbal and digital communication skills with proven ability to prepare data summaries, reports and briefing notes, making use of visualisation techniques. 
5. Ability to work autonomously in an agile work environment and as part of a collaborative team focused on delivering a high standard of client service. 
6. Proven ability to manage time and high- volume tasks efficiently, as well as respond positively to unexpected challenges at short notice. 
7. Ability to handle and monitor sensitive information within a confidential environment. 

Life at QUT

We're committed to building a culture that fosters connection between people and purpose. Beyond personal and professional fulfillment, a career at QUT offers:

• A healthy work-life balance with a blend of on-campus and off-campus work arrangements for applicable positions. 
• Competitive remuneration with up to 17% superannuation and leave loading of 17.5%. 
• Generous maternity leave including primary carer parental leave of up to 26 weeks (including 17% super). 
• Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance. 
• Purchased Leave Scheme - up to 8 extra weeks. 
• Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on-campus services such as childcare, parking, and gyms. 
• Numerous opportunities for professional development including leadership programs and workshops, and our study assistance scheme.
• Commitment to our Indigenous Australian staff  through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees. 

Explore more benefits of life at QUT.

Belong at QUT 

We are guided by our values of Ambition, Integrity, Inclusiveness, Innovation, and Academic Freedom and our QUT Connections in our mission to inspire and shape the next generation of change-makers. 

As part of our commitment to fostering an inclusive workplace, we proudly support our Indigenous Australians Employment Strategy, aiming for an Indigenous Australian workforce participation of 3.6%. We extend a warm invitation to Aboriginal Australians and Torres Strait Islander people to join us in pursuing a rewarding career at QUT.

We believe that diversity is our strength and are dedicated to creating safe, inclusive spaces where everyone can thrive. We strongly encourage individuals from diverse cultures, ages, linguistic backgrounds, sexual orientations, and gender identities, and those who are living with disabilities to apply for positions at QUT.

At QUT, diversity is not just embraced—it's celebrated. See our commitment

How to Apply

Discover the possibilities that await with a career at QUT. If you're ready to embark on a journey of innovation and opportunity, we're excited to meet you.

Find out more about this position and submit your application by clicking 'Apply' or the link below.

View the job details at: Administration Officer

Job opens: 10-Nov-2025

Applications Close: 23-Nov-2025 at 11.30pm

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