"Administrative Assistant 2"

Job Description

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers. Our mission and values can be found at https://www.augusta.edu/about/mission.php.

Location: Augusta University, Health Sciences Campus: 1120 15th Street, Augusta, GA 30912; Summerville Campus: 2500 Walton Way, Augusta, GA 30904.

College/Department Information

Facilities Services Division provides quality customer service by maintaining a safe, healthy, and aesthetically pleasing environment.

Job Summary

Provides primary administrative support for the Director of Facilities Operations and the five Operations Managers. Manages office operations, serves as the first point-of-contact, creates management reports, and works on projects. Utilizes the Maximo work order management system, manages time entry in OneUSG, and provides high-level customer service.

Responsibilities

• Administrative Support: Provides support for Facilities Operations leadership, maintains calendars, answers calls and emails, schedules meetings, and maintains files.
• Data Collection: Assists with collecting performance data from Maximo, creates reports, and develops organizational charts.
• Staffing: Assists with staff recruitment, including preparing forms and scheduling interviews.
• Utility Reporting: Assists with preparing utility reports.
• Other Functions: Prepares presentations, manages Maximo data, and assists managers with administrative tasks.
• Other Duties: Performs special projects as assigned.

Required Qualifications

Educational Requirements: Associate's degree and four years of experience, or high school diploma/GED and seven years of experience. Other: Valid Driver's License.

Knowledge, Skills, & Abilities

Abilities: Track data, think strategically, maintain confidentiality, and proficiency in Microsoft Office. Skills: Manage schedules, communicate effectively, and handle multiple tasks.

Shift/Salary/Benefits

Shift: Days/M-F. Pay Band: 5. Salary Range: $17.88/hour - $21.92/hour. Benefits include health insurance, retirement, vacation, and more.

Conditions of Employment

All candidates must pass a Background Check and adhere to policies.

Equal Employment Opportunity

Augusta University is an equal opportunity employer.