"Administrative Assistant Senior"

Job Description

• Oversees day-to-day operations and implements strategic plans for the department in coordination with the supervisor.
• Directs and administers programs, projects, and processes.
• Provides lead budgetary support for the department. Prepares and analyzes budget reports, monitors, tracks, reconciles, forecasts, and recommends budget allocations.
• Performs executive administrative tasks for the department including legal agreements, service contracts, and billing.
• Serves as liaison within and outside of the University regarding operations, facilities, personnel, purchasing, etc.
• Initiates correspondence and coordinates events for the department.
• Develops departmental policies and procedures. Interprets policies and procedures for various customers and responds independently to inquiries.
• Conducts analyses. Coordinates the collection and preparation of various reports and records.
• Maintains the content of the department's website.
• May supervise staff and student employees and provide guidance and direction if needed.

Qualifications

• Post high school training or education.
• Five years' relevant experience.
• Advanced office software skills, including word processing and spreadsheets.
• Proficiency with using and querying databases.
• Experience monitoring and reconciling budgets.
• Experience providing guidance to students or other employees.

Posted: 28-Nov-25

Location: Kalamazoo, Michigan

Categories: Administrative/Support, Staff/Administrative

Internal Number: 4725

Job Ref: S1400P