"Business Operations & Staffing Specialist"

Business Operations & Staffing Specialist

Benefits of Working at UNCW:
Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach. Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available. Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session. As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service. We also offer an abundance of training and development programs through our Dare to Learn Academy, and the employee assistance program, many of which are offered free of charge.

Recruitment Range: $43,329 - $48,143
Vacancy Number: S02737
Competency Level: Journey
Location of Workplace: Main UNCW Campus
Home Department: Athletics - 25900

Primary Purpose of Organizational Unit:
The UNCW Department of Athletics sponsors 19 varsity sports and competes in the NCAA Division I as a member of the Colonial Athletic Association. UNCW Athletics' primary purpose is to produce a competitive and successful sports program while abiding by NCAA, CAA, and institutional rules and regulations. UNCW Athletics has a strong commitment to gender equity and diversity while promoting a greater sense of integrity, leadership, sportsmanship, and ethical behavior to the overall campus dynamic.

Brief Summary of Work for this Position:
The Business Operations & Staffing Specialist administers and coordinates business, human resources, and administrative functions for the Athletics Department. The position creates reports, processes and reconciles gifts and donations, deposits of cash receipts, maintains department manuals, and create external invoices for revenue generating departments including Marketing, Facilities, Team Guarantees, SHC & Tickets. This position reconciles credit card purchases and completes journal entries and budget revisions as needed.
The specialist manages the processes and paperwork for performance evaluations, supplemental pay, position descriptions, recruiting, hiring, and other various HR functions as necessary that ensures compliance with university and NCAA policies. The position is the liaison between the Athletic Department and UNCW HR as needed. Other financial-related duties may be assigned as needed. This position serves as a backup for team and department support to complete travel and supply purchases.

Minimum Education and Experience Requirements:
Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Education, Knowledge, Skills & Experience:

• Two years administration or business management experience including experience with employment processes and policies.
• Must be detail oriented with excellent organizational skills.
• Ability to multi-task, work independently, and perform various duties with overlapping deadlines.

FTE: 1.0 FTE (40 hours per week)
Months Per Year: 12 Months
Work Days: Monday - Friday
Work Hours: 8:00 A.M. - 5:00 P.M.
Type of Position: Permanent
Position Number: 8298
Job Posting Date: 11/19/2025
Posting Close Date: 12/10/2025
Number of Openings: Single Incumbent

Special Notes to Applicants:
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.
This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Eligibility for Employment:
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

To apply, visit https://jobs.uncw.edu/postings/37954