"Clinical Affairs Coordinator – College of Osteopathic Medicine"

POSITION SUMMARY:

The Duquesne University College of Osteopathic Medicine (DUQCOM) invites applications for a medical school Clinical Affairs Coordinator. This position requires someone who is professional, energetic, and highly service-oriented and will be responsible for assisting the COM team in coordinating clinical rotation education experiences for students in collaboration with clinical partners. The primary duty of the Clinical Affairs Coordinator is to maintain, process, and communicate information related to the clinical curriculum. The Clinical Affairs Coordinator ensures the completion and maintenance of clinical faculty (preceptor) and clinical site files including agreements and faculty appointments and collaborates with regional clinical site coordinators. The Clinical Affairs Coordinator ensures the completion and maintenance of student rotation schedules, evaluations, and curricular materials. The qualified applicant must possess excellent communication, organization, multitasking, customer service, flexibility, and teamwork skills, and be able to work in a fast-paced environment. This position reports to the Director of Clinical Affairs.

DUTIES AND RESPONSIBILITIES:

• Develops and maintains syllabi, evaluations, schedules, etc. related to clinical course using approved software including Canvas, One45 (AcuityInsights), and other software platforms used in the tracking and delivery of the clinical curriculum.
• Collaborates with the Clinical Affairs department staff and faculty including regional assistant deans, clinical site coordinators, clerkship directors, preceptors, medical registrar, students, and others in the COM to ensure timely and accurate communication regarding student schedules, assignments, clinical curriculum, evaluation completion, and grading.
• Works with clinical site coordinators to ensure that all students have core, selective, and elective rotations secured Ensures all necessary documentation and approvals are in place to support student elective and selective participation to include working with the Visiting Student Learning Opportunities (VSLO) process.
• Organizes and maintains updated documentation related to clinical site partnerships including contacts, clinical faculty (preceptor) appointments, regional coordinator, assistant dean, and clerkship director rosters.
• Provides advising, training, and support to students and clinical site coordinators regarding clinical rotation site selection processes, scheduling, orientation, and processing.
• Helps to administer and proctor examinations including applicable NBOME COMAT examinations according to required protocols.
• Assists with the planning, execution, and summary reporting of clinical site partnerships and clinical education delivery including reports needed for quality improvement, assessment activities, and accreditation reporting.
• Coordinates and disseminates a variety of internal and external communications and records in support of the student’s clinical educational experiences. Accurately maintains current student records while maintaining confidentiality.
• Provides day-to-day support to the Clinical Affairs Department and other departments as needed throughout the COM as it relates to clinical education functions.
• Tracks, updates, and works with responsible parties to achieve DUQCOM outcomes related to the Mission of the COM and the University.
• Participates in on and off-campus Clinical Site Development and Education as needed.
• Represents DUQCOM, the Department of Clinical Affairs, and the University favorably following established core values and expectations.
• Participates in and helps coordinate on and off-campus events related to the COM including White Coat Ceremony, Graduation, clinical site fairs, residency fairs, and other key events.
• Works with the Director of Clinical Affairs to ensure tracking of worked hours and payment to clinical site faculty and staff involved in education of DUQCOM students.
• Works with the Department of Post-Graduate Affairs as needed to support continuing medical education programming, career counseling resource development, and other needs of the department.
• Serves on College and University Committees as assigned by the Dean.
• Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

• Bachelor’s degree from an accredited institution
• 1+ years of customer service experience
• Attention to detail
• Microsoft Office Suite expertise: Word, Excel, PowerPoint, Access, and Publisher as well as Outlook e-mail

Preferred qualifications:

• 1+ years of higher education-related work experience preferred.

Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:

• Ability to multi-task.
• Knowledge of, or the ability to learn internal University systems.
• Willingness and ability to utilize new technologies relevant to the position.
• Ability to establish and maintain effective working relationships with the University Community.
• Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

APPLICATION INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.

Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer