"Director of Equipment and Facilities"

Position Summary

The Director of Equipment and Facilities is responsible for the comprehensive leadership, planning, and management of all athletic equipment and facility operations within the Department of Athletics. This position oversees the procurement, maintenance, and distribution of athletic equipment, as well as the maintenance, scheduling, and operational readiness of athletic facilities. The Director ensures that all athletic programs are properly equipped, facilities are safe and functional, and events are executed efficiently. The position provides strategic oversight of budgets, staff supervision, vendor relationships, and compliance with institutional and NCAA standards.

Key Responsibilities

Strategic Leadership and Administration

• Provide overall direction and strategic planning for the equipment and facilities operations of the athletics department.
• Develop and manage operational budgets related to equipment, facility maintenance, and event logistics.
• Supervise professional and student staff responsible for equipment operations, facility upkeep, and event setup.
• Establish and maintain policies, procedures, and best practices for equipment distribution, facility maintenance, and safety standards.
• Collaborate with department leadership to align equipment and facility operations with the strategic goals of the athletics program.

Equipment Operations Management

• Oversee the procurement, inventory, and lifecycle management of all athletic equipment, uniforms, and gear for varsity programs.
• Negotiate and manage vendor relationships, contracts, and purchasing agreements to ensure cost-effective and timely acquisition of equipment.
• Implement systems for inventory tracking, repair, replacement, and disposal of outdated or damaged equipment.
• Ensure that all equipment meets safety, compliance, and performance standards as required by the NCAA, conference, and institutional regulations.
• Coordinate with coaches to assess and fulfill program-specific equipment needs.

Facility Management and Maintenance

• Direct the scheduling, upkeep, and operation of all athletic facilities, ensuring readiness for practices, competitions, and special events.
• Oversee facility maintenance projects, including repairs, upgrades, and inspections, in coordination with university facilities staff.
• Ensure that athletic venues meet safety, accessibility, and compliance standards.
• Manage the inventory of facility-related supplies and coordinate preventive maintenance programs.
• Evaluate facility usage to optimize scheduling efficiency and resource allocation across sports programs.

Event Operations Oversight

• Provide leadership for game-day and event operations, including facility setup, staffing, and equipment logistics.
• Collaborate with events and operations staff to ensure seamless execution of home competitions and special events.
• Oversee event preparation to ensure all facility and equipment needs are met for teams, officials, and spectators.
• Serve as a primary point of contact for facility and equipment matters during athletic events.

Fiscal and Operational Oversight

• Develop and manage annual budgets for equipment, facility maintenance, and event operations.
• Monitor expenditures to ensure compliance with budgetary and procurement policies.
• Prepare and maintain accurate records and reports related to equipment inventory, facility usage, and operational efficiency.
• Identify cost-saving opportunities and efficiency improvements across operational areas.

Safety, Compliance, and Risk Management

• Ensure all facilities and equipment meet NCAA, conference, and institutional safety and compliance standards.
• Develop and enforce departmental safety protocols and risk management practices.
• Work closely with compliance and risk management staff to uphold institutional and regulatory standards.

Other Duties as Assigned

• Represent the department on committees and in meetings related to facility planning, capital projects, and equipment management.
• Support departmental initiatives, community outreach, and special projects as needed.
• Contribute to a culture of collaboration, professionalism, and service within the athletics department.