"Executive Assistant"

Reference number: 25194

Term: Ongoing, Full-time

Remuneration: $94,099 to $106,134 pa. (HEW 5) (inclusive of $79,514 to $89,685 pa, 17% superannuation, and 17.5% recreation leave loading)

Location: Kelvin Grove (hybrid option available)

Open to: Current staff members of QUT who have unrestricted work rights in Australia for the duration of the fixed-term appointment. In support of our strategic priority of Indigenous Australian success, Aboriginal Australians and Torres Strait Islander people who are not QUT staff are also eligible and encouraged to apply. Please note that current staff wishing to be considered for secondment to this position must seek prior approval from their supervisor before submitting an application.

Who are we looking for?

We are seeking a Executive Assistant to join Office of the Senior Deputy Vice-Chancellor and Vice-President (Research), Academic Division.

The Executive Assistant provides support to the Executive Director, ORS and Directors/Managers including high level administration assistance, planning and office management. The Executive Assistant displays outstanding organisational skills in supporting the Executive Director, ORS and Directors/Managers with a wide range of administrative activities, including diary management, correspondence support, event and travel arrangements. Confidentiality, discretion and sound judgement are critical attributes for this role.

We’re offering this role as a hybrid position as part of QUT’s commitment to embracing the opportunities created by a more virtual and connected world.

About us

QUT is a major Australian university with a global outlook and a 'real world' focus. We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they will need in an increasingly disrupted and challenged world.

The Office of Research Services (ORS) works with QUT staff, students, collaborators, and partners to identify, attract and manage funding from competitive and commercial sources. The Office also manages the University’s research management platforms and coordinates internal and external research reporting..

What you need to succeed

1. Education, training or relevant experience equivalent to completion of an associate diploma with at least two (2) years’ subsequent relevant experience or an equivalent combination of relevant experience and/or education training.
2. Strong interpersonal skills with the ability to provide confidential executive support with proven ability to collaborate and communicate with a wide range of internal and external stakeholders in a professional manner.
3. Demonstrated digital literacy skills including ability to effectively work with Microsoft suite of products as well as corporate systems and other information sources to extract and interpret data.
4. Demonstrated high level written communication skills including the ability to draft meeting agendas and minutes, correspondence, submissions and emails with a high degree of accuracy and attention to detail.
5. High level ability to manage time and tasks effectively including prioritising work, meeting deadlines and balancing competing demands as well as the ability to embrace change and respond to unexpected challenges at short notice.

Life at QUT

We're committed to building a culture that fosters connection between people and purpose. Beyond personal and professional fulfillment, a career at QUT offers:

• A healthy work-life balance with a blend of on-campus and off-campus work arrangements for applicable positions. 
• Competitive remuneration with up to 17% superannuation and leave loading of 17.5%. 
• Generous maternity leave including primary carer parental leave of up to 26 weeks (including 17% super). 
• Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance. 
• Purchased Leave Scheme - up to 8 extra weeks. 
• Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on-campus services such as childcare, parking, and gyms. 
• Numerous opportunities for professional development including leadership programs and workshops, and our study assistance scheme.
• Commitment to our Indigenous Australian staff  through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees. 

Explore more benefits of life at QUT.

Belong at QUT 

We are guided by our values of Ambition, Curiosity, Integrity, Inclusiveness, Innovation, and Academic Freedom and our QUT Connections in our mission to inspire and shape the next generation of change-makers. 

As part of our commitment to fostering an inclusive workplace, we proudly support our Indigenous Australians Employment Strategy, aiming for an Indigenous Australian workforce participation of 3.6%. We extend a warm invitation to Aboriginal Australians and Torres Strait Islander people to join us in pursuing a rewarding career at QUT.

We believe that diversity is our strength and are dedicated to creating safe, inclusive spaces where everyone can thrive. We strongly encourage individuals from diverse cultures, ages, linguistic backgrounds, sexual orientations, and gender identities, and those who are living with disabilities to apply for positions at QUT.

At QUT, diversity is not just embraced—it's celebrated. See our commitment

How to Apply

Discover the possibilities that await with a career at QUT. If you're ready to embark on a journey of innovation and opportunity, we're excited to meet you.

Find out more about this position and submit your application by clicking 'Apply' or the link below.

View the job details at: https://qut.nga.net.au/?jati=FD59E71C-B23D-CCAA-FEB0-E3C3D102F011

Job opens: 30-Apr-2025

Applications Close: 20-May-2025 at 11.30pm