"Executive Assistant - CHT"

Job Details

Position Summary:

AUIB is seeking a dynamic and experienced Executive Assistant, preferably with experience in healthcare academic education. The successful candidate will support its mission of advancing excellence in higher education through innovation, global engagement, and student-centered leadership. In this pivotal role, the Executive Assistant will provide high-level administrative support to senior leadership, manage complex scheduling and communications, coordinate cross-functional initiatives, and ensure the smooth operation of daily executive functions.

If you are an innovative professional with a passion for supporting institutional success and thrive in a fast-paced, mission-driven environment, this opportunity is for you. Whether you are actively seeking new challenges or simply considering your next step, AUIB offers a rewarding role where you can make a lasting impact.

Key Responsibilities:

• Document Management: Maintaining files and documents, ensuring they are organized and easily accessible.
• Communication: Handling phone calls and emails, directing important messages to the executive.
• Meeting Preparation: Organizing meetings, preparing necessary materials, and taking minutes and notes.
• Calendar Management: Organizing and scheduling appointments for the executive, ensuring no conflicts.
• Administrative Support: Executing additional administrative tasks as needed, including student support and advising, preparing presentations and reports.
• Team Interaction: Coordinating between different departments and ensuring effective communication.
• Confidentiality: Handling sensitive information with utmost confidentiality.
• Other tasks: Providing technical support for office systems, Teams meetings, and data tools, as well as accompanying the Dean on official visits to health institutions within Baghdad.

Education and Experience:

• Required Education: Bachelor’s degree in healthcare or business administration or any other related field.
• 2 years of administrative experience required. Experience in Academic Healthcare Administration preferred.

Ideal Candidate Profile:

• Excellent Communication Skills – Able to write and speak clearly and professionally.
• Academic knowledge - Must have foundational knowledge of healthcare academic education.
• Strong Organizational Skills – Ability to manage schedules, and multiple tasks efficiently.
• Discretion and Confidentiality – Trusted to handle sensitive information with care.
• Proactive and Solution-Oriented – Ability to take initiatives and solve problems independently.
• Highly proficient in Microsoft Office Suite and digital collaboration platforms
• Excellent written and verbal communication skills in English and Arabic.

Why AUIB?

Diversity and Inclusivity: At AUIB, we champion diversity and inclusivity in every aspect of campus life. Our vibrant community is a tapestry of cultures, ideas, and dreams, ensuring a welcoming environment for everyone through fair and equal policies.

Competitive Benefits: AUIB offers competitive salaries, comprehensive health plans, and generous leave policies, ensuring the well-being and satisfaction of our staff.

Professional Development: With numerous opportunities for career progression and professional development, AUIB is the ideal place to enhance your skills and advance your career.

A Thriving Community: Our expatriate faculty and staff enjoy comfortable on-campus accommodations, and a vibrant campus equipped with state-of-the-art facilities, including an expansive library, modern classrooms, and recreational amenities.

A Legacy of Excellence: Situated in Baghdad, AUIB is dedicated to reviving the city’s historic legacy of learning and culture. Joining AUIB means being part of a prestigious project envisioned by prominent figures in business, government, and education.

Application Requirements:

To be considered for any role at the American University of Iraq—Baghdad (AUIB), applicants are required to submit the following documents:

• Cover letter: Detail how your skills and experience align with the specific requirements of the position you are applying for.
• Resume/Curriculum Vitae: Provide an up-to-date resume or CV.
• Identification: A valid national ID or passport is required for the application process.

Please note that applications missing any of these components will not be considered.

Candidates Shortlisted for an Interview:

If you are shortlisted for an interview, you will need to provide additional documentation:

• Educational transcripts and certifications must be translated into English.
• References: Provide contact details for three references who have either worked with you or supervised your work.