"Executive Assistant III"

Job Summary

Provides diversified and advanced administrative support of a substantial and confidential nature to an executive who is a member of the President's Cabinet. The work requires extensive knowledge of the executive's functional area as well as university operations, policies, and procedures. Acting autonomously, the position anticipates the executive's needs, proactively solves problems and/or independently handles issues in matters of significance on behalf of the executive.

Responsibilities

• Provides administrative assistance to the executive, including responsibilities such as managing calendars, composing correspondence, editing presentations, and handling travel arrangements
• Serves as the executive's liaison to various constituents through correspondence, phone, and in-person contact and occasionally may represent the executive at meetings
• Oversees significant fiscal administration duties for the unit, including but not limited to funding, grants, contracts, payroll, employment, travel, and/or purchasing, including decision making authority for budgeting
• Oversees and administers the day-to-day activities of the office; develops policies, procedures, and systems which ensure productive and efficient office operation
• Coordinates a wide variety of projects, such as events, conferences, and meetings, and follows through with officials and individuals within and outside the university on behalf of the executive
• Collects information, conducts research, and prepares materials for use in discussions/meetings of the executive, other staff, and outside individuals or for decision-making purposes
• Maintains confidential information relating to the executive's office
• May supervise administrative staff

Required Qualifications

Educational Requirements

• Bachelor's Degree

Required Experience

• Three (3) or more years related experience

Proposed Salary

$24.12 - $27.50 per hour

This is a non-exempt position paid on a biweekly basis.

Required Documents to Attach

• Resume
• Cover Letter
• Two (2) Professional References

Knowledge, Skills, & Abilities

ABILITIES

• Consistently exhibit engaging customer service
• Ability to support various constituencies served by the University
• Proven proficiency with computers including Microsoft Office, Google, and/or applications as required for specific position

KNOWLEDGE

• Adhere to University policies and procedures to meet Institutional goals and support University's mission for student success

SKILLS

• Effective communication (verbal and written), organizational and human relations skills

Apply Before Date

October 6, 2025

Other Information

• Must be able to perform duties and responsibilities with or without reasonable accommodation
• Work generally performed in an office environment
• Workweek may occasionally extend beyond 40 hours
• Travel may be required
• May be required to maneuver items weighing up to 25 pounds with or without reasonable accommodation