"Executive Assistant to the Vice Chancellor for Institutional Affairs and Strategic Planning"

Job Details

Job no: 495314

Closes: 12/3/2025 5:55:00 AM

Work Type: Staff Full-Time

Locations: Baton Rouge, LA

Categories: Human Resources, Institutional Effectiveness, Administrative Support, Administration

College: BRCC

Department: Institutional Effectiveness

Type of Appointment: Full time - Regular

Duties and Responsibilities:

40% Administrative Support and Office Management
• Manage the Vice Chancellor’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare correspondence, reports, presentations, and other documents with accuracy and attention to detail.
• Maintain organized filing systems for policies, compliance records, and strategic planning documents.
• Screen and prioritize incoming communications, ensuring timely responses and follow-up.

25% Coordination of Strategic and Institutional Initiatives
• Assist in tracking progress on strategic planning goals and institutional performance metrics.
• Support cross-functional projects and initiatives led by the Vice Chancellor.
• Compile data and prepare summaries for reports to the Chancellor, Cabinet, and external stakeholders.
• Coordinate logistics for governance meetings, policy reviews, and compliance audits.

20% Liaison and Communication
• Serve as the primary point of contact for internal and external inquiries directed to the Vice Chancellor’s office.
• Facilitate communication between the Vice Chancellor and departments such as Human Resources, Legal, and Compliance.
• Draft and distribute official communications related to policy updates, compliance requirements, and strategic priorities.

10% Event and Meeting Support
• Organize and support events, workshops, and meetings related to institutional affairs and strategic planning.
• Prepare agendas, take minutes, and ensure timely dissemination of meeting materials.

5% Other Duties as Assigned
• Provide additional administrative and project support as needed to advance the Vice Chancellor’s objectives.

Required Education:

Bachelor's degree in any field of study

Required Experience:

• Minimum of 3 years of experience providing executive-level administrative support.
• Strong organizational, communication, and project coordination skills.
• Experience in compliance, higher education, or a complex organizational environment preferred.
• Proficiency in Microsoft Office Suite and ability to learn new software systems quickly.

Required Knowledge, Skills and Abilities:

Advanced:
• Verbal and written communication skills.
• Judgment including sensitivity to personal and confidential information.
• Interpersonal and customer service skills.

Proficient:
• Microsoft Office Skills (Word, Excel, PowerPoint, and Outlook)

Preferred Education:

Master's degree in business administration, public administration, pre-law, law, or related field

Preferred Experience:

Proficiency in SmartSheet, Trello, or Monday.com

Preferred Knowledge, Skills and Abilities:

• Exceptional attention to detail and ability to manage multiple priorities.
• Strong interpersonal skills and ability to maintain confidentiality.
• Ability to work independently and exercise sound judgment.
• Professional demeanor and commitment to BRCC’s mission and values.

Benefits:

As a member of the Louisiana Community and Technical College System, BRCC has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment.

Passing pre-employment criminal background screen is required as a condition of employment. BRCC is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.