"Faculty Senate Assistant"

Faculty Senate Assistant

Company:
State University of New York at Cortland

Job Location:
Cortland, New York

Category:
Faculty Affairs

Type:
Adjunct/Part-Time

Salary Range: $26,800 - $27,700

Salary Determination
Starting salary rates are based on multiples factors which may include the position's major responsibilities, the applicant's background including education, work experience, and key competencies, the university's strategic priorities, internal peer equity and external market analyses, applicable federal, state, and local laws and negotiated labor contracts.

If Part-Time, enter FTE: 63

Is this a temporary position?
No

Position Summary
The Faculty Senate (FS) Assistant provides high-level, confidential administrative and project management support for the effective operation of the Faculty Senate (FS) and governance body. The Faculty Senate Assistant facilitates communication, manages official records, and assists with the logistics of meetings, committees, and elections, allowing the faculty leadership to focus on academic policy and advocacy. This part-time, 10-month professional position offers a flexible four-day work week Monday through Thursday. There is a requirement to attend Faculty Senate and steering committee meetings on Tuesdays during the academic year.

Salary Range: $26,800 - $27,700

Watch to learn more about careers at SUNY Cortland:
https://youtu.be/krNjgXC95M0?si=k2l13TUB9mJ9YjD8

What makes SUNY Cortland a great place to work?

• Our positions provide predictable salary progressions, and many offer permanency.
• Generous benefits include health, dental, and vision insurance, various retirement program options, paid family leave and/or parental leaves, flexible spending and dependent care accounts, long term disability and tuition reimbursement.
• SUNY Cortland prioritizes work-life balance and well-being in all forms. The university's state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortland's Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisor's approval.
• Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding.
• Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region's offerings

Major Responsibilities

Operational and Administrative Support:

• Coordinate all logistics for all faculty senate related meetings, including venue booking, A/V setup, and material distribution.
• Create, maintain, manage, and communicate a calendar of meetings for the academic calendar year.
• Provide comprehensive administrative support to the Faculty Senate chair, other elected officers and Faculty Senate related committees.
• Serve as a point of contact for Faculty Senate inquiries, providing timely responses or escalating to the appropriate recipients.

Communications and Documentation:

• Prepare and distribute meeting agendas, minutes, and supporting documents in a timely and accurate manner.
• Use rosters to create and keep attendance records at all meetings.
• Manage and disseminate announcements and relevant information from Faculty Senate to college community.
• Maintain the official record of all Faculty Senate actions and committee reports for institutional record keeping.
• Ensure catalog changes are submitted to the Chief of Staff (COS) and review changes when complete.
• Maintain Faculty Senate website, upload minutes, rosters, pictures, etc., as needed.

Elections:

• Oversee Faculty Senate election and referendum processes.
• Manage nominations, eligibility verification, and ballot creation.
• Coordinate voting and communicate results to the campus community.
• Maintain and update Faculty Senate and committee rosters.

Functional and Supervisory Relationships

• Reports to and works closely with the Chair of the Faculty Senate
• Works closely with Faculty Senators
• Works with various college employees

Required Qualifications

• Associate's degree
• Experience with word processing, spreadsheet, and website content management software
• Experience working in an office setting
• Customer service skills

Preferred Qualifications

• Experience working in higher education
• Effective communication skills (verbal and written)
• Proficiency in Microsoft Word and Excel

Knowledge, Skills & Abilities

• Demonstrated attention to detail and accuracy
• Demonstrated listening, writing, editing, and proofreading skills
• Demonstrated interpersonal skills in establishing and maintaining positive and effective working relationships with colleagues

About the University
A top public university of approximately 6,600 students located in the geographic center of New York State, SUNY Cortland provides accessible, affordable education to students from across the U.S. body. One of 13 comprehensive universities in the State University of New York system, SUNY Cortland prides itself on its rigorous undergraduate and graduate programs in the liberal arts, sciences, education, and professional studies. For more than 150 years, SUNY Cortland has provided unmistakable value for students seeking a well-rounded academic, athletic, and social experience. The University ranks among the top campuses in the nation on Money magazine's "Best Colleges for Your Money List," fields a powerhouse Division III athletics program and boasts an impressive network of alumni making a difference in education, business, government, fitness, medicine and many other fields.

EEO Statement
The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university.

Posting Number: S25051