"Finance Project Manager–Bond and Special Funding"

Job Description

Definition Performs complex professional accounting, financial, administrative analysis, and reporting duties specific to the Build LACCD bond program and other special funding sources to ensure adherence to unique legal requirements, conditions, standards, and procedures associated with the funding source; provides assistance to the Vice Chancellor/Chief Financial Officer with the financial analysis and administrative oversight of special projects, treasury transactions, and external audits; supervises the work of an assigned unit.

Typical Duties Compiles and analyzes a wide variety of bond related transactions, financial and statistical reports, statements, and summaries for compliance with sound financial practices and bond requirements; prepares reports of findings; and recommends corrective actions and solutions. Reviews the design and effectiveness of internal controls related to assigned bond funds and recommends corrective actions and solutions. Performs cash flow projections for bond funds; prepares cash flow statements for assigned funds; and reviews and approves transfers or deposits in response to the funding needs of the bond program prior to the commitment of projects and contracts. Consults with administrators, bond program personnel, and auditors in the development and control of various accounts. Coordinates bond financing activities, as directed by the Vice Chancellor/Chief Financial Officer, with District's Municipal Advisor and bond counsel; reviews financial documents; tracks the spend down of bond proceeds; and monitors repayment and compliance with regulations. Provides financial oversight of special programs such as Middle College High School, Teachers Prep Academy, CRA/LA projects, and MTA projects. Provides financial oversight of special District funds such as Debt Service Fund, Scholarship and Trust Fund, Post-Retirement Health Insurance Fund, Special Reserve Fund, and Building Fund. Provides high-level professional accounting, financial, and administrative support to the Vice Chancellor/Chief Financial Officer on special programs and projects such as:

• Technical preparations for the marketing, service, and sale of bonds.
• Coordinating investments of available program funds with County Treasurer, bankers and bond trustees.
• District-wide coordination of American Association of Community and Junior Colleges Annual Fiscal Report.
• Researching and reporting on the impact of proposed laws, regulations and procedures relating to bonds and finance.
• Interfacing with State agencies and independent auditors to provide requisite financial information, documents, and reports as assigned.
• Technical review of financial audit reports

Identifies computer system deficiencies; consults with computer applications specialists and programmers; makes recommendations for system corrections and modifications, and drives the implementation of new or modified systems. Provides written and oral reports to higher-level administrators relating to scope, schedule, and budgets within assigned program areas. Represents the Vice Chancellor/Chief Financial Officer by serving as a resource to District committees and working groups. Performs related duties as assigned.

Distinguishing Characteristics A Finance Project Manager–Bond and Special Funding performs a combination of professional accounting, financial, and administrative analysis related to the bond program and other specialized funding sources; provides assistance to the Vice Chancellor/Chief Financial Officer by exercising financial and administrative oversight of special projects and programs, transacting treasury functions, and technical review of external audits; interfaces with the Facilities Division for accurate tracking and recording of spending of bond proceeds; supervises the work of an assigned unit. An Accounting Manager performs a combination of professional accounting and administrative duties as the manager of a major unit of professional, supervisory, and clerical accounting staff. The assigned duties require the application of advanced accounting principles and analytical skills to develop and revise procedures, records, and statements to resolve and prevent problems in accordance with policies and objectives of the District.

Supervision General supervision is received from the Vice Chancellor/Chief Financial Officer. General supervision is exercised over assigned professional, technical, and clerical staff of the unit. Functional and technical direction is exercised over assigned supervisory, professional, and technical staff on a project basis.

Class Qualifications

Knowledge of:

• Principles and practices of fiscal management and reporting
• Principles and procedures of general and governmental accounting
• Principles and practices of auditing, accounting and internal controls
• Banking and investment policies, regulations, and practices
• Requirements related to the organization, servicing, and administration of bonds
• State laws and regulations pertaining to bond measures including Proposition 39 and 46, Tax and Revenue Anticipation Notes, Certificates of Participation and Subsidy Bonds
• Federal, state, and local laws, ordinances, codes, and regulations, and policies affecting accounting and financial systems
• Enterprise systems and software used in accounting and financial management
• Current trends and developments in accounting and financial management
• Principles and practices of organization and management
• Research, statistical, and forecasting methods used in financial and administrative analysis and management
• Principles of supervision and training

Ability to:

• Plan, schedule, and coordinate a variety of financial, accounting and administrative analysis related activities
• Develop methods and procedures to implement new policies or regulations or improve efficiency of operations
• Interpret and apply laws, rules, and regulations related to accounting and financial systems
• Analyze complex financial, administrative, and statistical data; draw conclusions, and make recommendations
• Develop and implement comprehensive financial systems and procedures related to existing and future bond programs for accurate tracking of spending of proceeds
• Prepare accurate accounting and financial reports, statements, and documents
• Express complex concepts effectively, orally and in writing
• Integrate technology into business operations
• Provide leadership and technical assistance to others
• Consistently use and promote professional standards and practices related to assignments
• Train others in specialized accounting and financial practices and procedures
• Anticipate conditions, plan ahead, establish priorities, and meet deadlines
• Evaluate work methods and performance
• Supervise, motivate, and train subordinate staff
• Establish and maintain effective and cooperative working relationships with District administration, staff and representatives of government agencies, and various private organizations
• Effectively utilize computer equipment, software, and management information systems in the performance of duties
• Travel to on-site and off-site meetings
• Learn specialized software applications used in accounting and financial systems

Entrance Qualifications

Education: A bachelors degree from a recognized college or university preferably with a major in finance, accounting, business administration, economics, or a related field OR a valid license to practice as a Certified Public Accountant in California.

Experience: Four years of recent, full-time, paid, professional-level experience performing analysis related to bonds administration, finance, and/or accounting. Two years of the required experience must have been in a supervisory position. Experience with a public agency is desirable.

Special: A valid Class “C” California driver's license. Travel to locations throughout the District is required.

Benefits Medical and dental insurance and vision care plans are provided for employees and their dependents. A $50,000 life insurance policy is provided free of charge for each employee. New employees receive 12 full-pay days and 88 half-pay days of illness leave. 19 paid holidays per year. Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days. Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty. Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security. Employee Assistance Program

Reasonable Accommodations Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class. In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.

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