"Fiscal Coordinator, Navy STEM"

Job Description Summary

The search will remain open until the position has been filled. First consideration will be given to applications received by December 5, 2025. Applications received after December 5, 2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.

About URI

The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.

POSITION SUMMARY

Responsible for coordinating the overall administration of a multi-institutional, multi-million-dollar URI Navy STEM Coalition. Manage business and fiscal operations at URI as directed by the Coalition Director, including the supervision of any administrative support staff. Serve as fiscal and administrative liaison to UConn and all URI departments participating in the Coalition. Develop protocols and systems to track all accounts and subcontracts. Coordinate the preparation of progress reports, grant renewals, and new grants.

Duties and Responsibilities

KEY DUTIES AND RESPONSIBILITIES

• Coordinate and oversee the fiscal administration of the URI Navy STEM Coalition a multi-year, multimillion-dollar, multi-institutional educational, outreach, and workforce development initiative in Southern New England.
• Coordinate and manage Coalition Funding in collaboration with Coalition leadership, business office of College of Engineering and the Office of Sponsored Projects.
• Interpret and apply rules, policies, and regulations pertaining to State and Federal funding agencies.
• Process and monitor transactions for Coalition programming.
• Prepare interim financial reports and supplemental post award activities as requested.
• Assist in all phases of proposal preparation and procurement activities.
• Prepare correspondence to funding agencies as directed, in both written documentation and verbal communication.
• Develop protocols to monitor Coalition funding and to predict future financial requirements.
• Initiate and prepare various personnel action forms, payroll approvals, and corrections.
• Reconcile monthly financial statements using on-line Web-based financial reporting systems.
• Work on special projects as directed by supervisors.

OTHER DUTIES AND RESPONSIBILITIES

• Prepare and assist in all phases of domestic and foreign travel arrangements.
• Organize and schedule meetings, seminars, and workshops.
• Arrange meetings of the administrative staff and faculty as needed.
• Keep accurate records of meeting agendas and minutes.
• Perform additional duties as required.

LICENSES, TOOLS, AND EQUIPMENT

Personal computers, printers, and word processing, database management, and spreadsheet software. Microsoft Office.