Human Resources Generalist

General Summary

Serves as a liaison between the human resources department and staff, faculty, job candidates, and external stakeholders, ensuring a positive and professional experience across all HR interactions. Supports a broad range of HR functions with a strong focus on interviewing, employee support, data accuracy, and compliance. Maintains strict confidentiality while delivering high quality, detail-oriented services aligned with college policies and procedures.

Essential Functions

Campus HR Liaison & Employee Support

• Serves as a primary HR point of contact on the campus, providing timely, accurate, and customer-focused support to staff, faculty, job candidates, and external stakeholders.
• Responds to inquiries regarding HR policies, procedures, benefits, hiring processes, and general employment matters with professionalism and clarity.
• Assists with benefit enrollment and benefit-related questions; stays current on all college benefit offerings and procedures.
• Supports coordination of employee and faculty development initiatives.

Recruitment & Selection

• Screens applications for minimum qualifications, verifies required credentials, and ensures all applicants move through the hiring process in compliance with college and legal standards.
• Schedules interviews, prepares interview materials, communicates with candidates, and participates in interview panels as needed.
• Supports hiring managers by guiding them through recruitment procedures, timelines, and best practices to ensure a consistent and equitable hiring experience.

Personnel Data Management & Compliance

• Reviews, processes, and audits personnel actions, including new hires, status changes, and separations to ensure accuracy and policy compliance.
• Maintains and updates HR databases and personnel files, ensuring data integrity, confidentiality, and adherence to retention standards.
• Prepares employment verifications while maintaining policy compliance and confidentiality.
• Generates HR reports, dashboards, and data summaries to support decision-making and compliance requirements.
• Processes new hire paperwork, verifies employment eligibility through USCIS Form I-9/E-Verify, and ensures timely completion of all onboarding documentation.
• Reviews, verifies, and inputs employee transcripts, certifications, and credentials into the HR information system.

Job Description & Position Management

• Assists with developing, formatting, and posting job openings across internal systems and external recruitment platforms, including social media.
• Reviews, updates, and maintains job descriptions within the HRIS to ensure accuracy, consistency, and alignment with college standards.
• Collaborates with supervisors to ensure job descriptions reflect current responsibilities, required qualifications, and organizational needs.

HR Systems Support & Process Improvement

• Provides technical assistance to staff, faculty, supervisors, and applicants using HR systems, including the online hiring platform and HRIS.
• Troubleshoots system errors, guides users through system functions, and escalates complex issues when necessary.
• Monitors system workflows and identifies opportunities to improve efficiency, accuracy, and user experience.
• Recommends enhancements to HR processes, documentation, and system functionality to support continuous improvement across HR operations.

Qualifications Required

Bachelor's Degree

Experience Required: 2-3 years