Job Description

Job Number: MAN00135P

Position Title: Interim Director, Facilities Services

Position Type: Classified Administrator

Percentage Employee: 100%

Number of Months Assignment: 12

Starting Date: As soon as possible

Current Work Schedule: Monday through Friday 8:00am – 5:00pm. Days and hours of employment may change depending on District needs.

Salary Range: Range 51 on Management Salary Schedule

Salary: $12,982.08 – $15,815.33/ Monthly

FLSA: Exempt

Location: Main Campus

Department: Facilities Services (Dept)

Open Date: 08/26/2025

Closing Date: 09/09/2025

Open Until Filled: No

Basic Function

Under general administrative direction of the Vice President of Finance and Business, to provide leadership and direction; to plan, manage, and oversee the activities and operations of the Facilities Services Division including planning, design, construction, renovation, repair, and maintenance of buildings, facilities, grounds, and equipment; to oversee parking and security functions; to coordinate assigned activities with other District divisions and outside agencies; to coordinate and direct capital improvement projects; and to provide highly responsible and complex professional support to the President and District Board.

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

• Possession of a Baccalaureate degree from an accredited college or university with a major in engineering, architecture, construction, industrial technology, or a related field; and three (3) years of full-time experience in a supervisory experience.
• OR an associate degree with major coursework in engineering, architecture, construction, industrial technology, plus five (5) years of increasing responsibility in maintenance and operations, or construction management including 3 years supervisory experience.
• OR Technical trade certifications with major coursework in engineering, architecture, construction, industrial technology, or other related trades, plus ten (10) years of increasing responsibility in maintenance and operations, or construction management including 3 years supervisory experience; or demonstration of applicable experience of at least ten (10) years of management experience overseeing facilities management activities, including responsibility for planning, coordinating, and executing capital maintenance and repair projects, or facilities maintenance, or facilities operations, or any combination of these areas.
• Demonstrated sensitivity to, respect, and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff.

Essential Duties

1. Provide leadership and direction and assume full management responsibility for Facilities Services Division services and activities including planning, design, construction, renovation, repair, and maintenance of buildings, facilities, grounds, and equipment; oversee parking and security functions.
2. Manage the development and implementation of Facilities Services Division goals, objectives, policies, and priorities for each assigned service area; establish, within District policy, appropriate service and staffing levels; allocate resources accordingly.
3. Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; conduct facility needs analysis; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of changes.
4. Represent the Facilities Services Division to other District divisions and outside agencies; explain and interpret Facilities Services Division programs, policies, and activities; negotiate and resolve sensitive, significant, and controversial issues.
5. Select, train, motivate, counsel, and evaluate Facilities Services Division personnel; provide or coordinate staff training; work with employees to develop skills and abilities.
6. Plan, direct, and coordinate the Facilities Services Divisions work plan; meet with management staff to identify and resolve problems; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures.
7. Manage and participate in the development and administration of the Facilities Services Division budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct the preparation of and implement budgetary adjustments as necessary.
8. Coordinate Facilities Services Division activities with those of other divisions and outside agencies and organizations.
9. Provide staff assistance to the President and District Board; prepare and present staff reports and other necessary correspondence.
10. Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to Facilities Services programs, policies, and procedures as appropriate.
11. Serve as the College Presidents direct representative and liaison to the Program Management Team and consultants associated with the campus modernization programs.
12. Coordinate with the Facilities Planning Unit of the California Community Colleges Chancellors office on projects related to campus facilities planning, development, construction, and modernization.
13. Coordinate with the Division of State Architect, inspections and approvals for modernization, renovation, and new construction of campus facilities.
14. Evaluate needs, and conduct long and short range planning for maintenance, repair, renovation, and construction needs and projects, including coordinating and directing architectural, engineering, and contractor functions involved in the Facilities Master Plan construction and renovation program; oversee development of the annual Five Year Plan; supervise development and implementation of scheduled maintenance and hazardous materials programs.
15. Oversee and participate in preparation, development, and maintenance of drawings, plans, and specifications; review, evaluate, and select vendors and contractors; negotiate and administer contracts; recommend payment of invoices based on progress.
16. Ensure compliance with applicable laws, codes, regulations, contracts, plans, specifications, and standards by inspecting work in progress and upon completion, and reviewing and evaluating specifications and documents.
17. Determine material, supply, equipment, and service needs; manage equipment and material purchases.
18. Coordinate and direct acquisition, tracking and disposal of property to facilitate and manage land development for the College.
19. Collaborate with health and safety personnel to ensure a safe, clean, and orderly environment for students and staff; direct District-wide operations and activities involved in the identification, containment, and disposal of hazardous materials.
20. Develop, apply, and evaluate effective approaches to implement the policies of the Rio Hondo Community College District relating to program and workforce diversity in order to fulfill the core academic mission of the District and serve its diverse community.
21. Provide effective leadership and direction to recruitment and retention efforts to further workforce diversity policies of the District.
22. Participate on a variety of boards and commissions; attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of building and facilities construction and maintenance.
23. Promote equal opportunity and student and gender equity to effectively serve the Districts diverse community.
24. Respond to and resolve difficult and sensitive inquiries and complaints.
25. Administer applicable collective bargaining agreements.
26. Perform related duties and responsibilities as assigned.

Supervision Exercised

Exercises direct supervision over managers and technical and administrative support staff.

Job Related and Essential Qualifications

Knowledge of:

• Principles of management, administration, and organizational planning.
• Employee relations concepts and methods.
• Public purchasing and contract management practices.
• Principles and practices of effective employee supervision, training, and personnel management.
• Modern office practices, methods, and computer equipment and applications.
• Operational characteristics, services, and activities of a comprehensive Facilities Services program.
• Organization and management practices as applied to the analysis and evaluation of Facilities Services programs, policies, and operational needs.
• Modern and complex principles and practices of Facilities Services program development and administration.
• Advanced building and facility construction principles and concepts.
• Advanced project management principles and concepts.
• Contract compliance principles and concepts.
• Negotiation principles and concepts.
• Grounds and facilities maintenance principles and concepts.
• Principles and concepts of security and parking.
• Safety and safe working practices for building construction and maintenance, custodial, and grounds keeping work.
• Principles and practices of budget preparation and administration.
• Principles of supervision, training, and performance evaluation.
• Pertinent Federal, State, and local laws, codes, and regulations.
• Safe driving principles and practices.

Skill to:

• Operate modern office equipment including computer equipment and software.
• Operate a motor vehicle safely.

Ability to:

• Understand and implement laws, regulations, policies, and procedures.
• Work effectively with unions and maintain positive employee relations within the department.
• Maintain detailed and accurate records.
• Prepare and make verbal presentations of technical material to non-technical audiences.
• Provide administrative and professional leadership and direction for the Facilities Services Division.
• Evaluate and develop procedures, standards, and methods for building maintenance and improvement, and grounds keeping.
• Read, interpret, and assist in the preparation of plans, specifications, and other bid documents for construction projects.
• Develop, implement, and administer goals, objectives, and procedures for providing effective and efficient Facilities Services.
• Plan, organize, direct, and coordinate the work of managers and technical and administrative support personnel; delegate authority and responsibility.
• Select, supervise, motivate, counsel, train, and evaluate staff.
• Identify and respond to Facilities Services issues, concerns, and needs.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of Facilities Services goals.
• Research, analyze, and evaluate new Facilities Services delivery methods, procedures, and techniques.
• Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner.
• Prepare clear and concise administrative and Facilities Services reports.
• Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to Facilities Services programs and functions.
• Communicate clearly and concisely, both orally and in writing.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Foreign Degrees

Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an Evaluation Service prior to the closing date. Certification must be attached with copies of transcripts.

License Certificates/Credentials

The incumbent must have the ability to get to a variety of locations. This is usually accomplished by driving a vehicle to said locations. If operating a vehicle, the ability to secure and maintain a valid California drivers license is required.

Working Conditions

Working Conditions: Environment: Indoor and outdoor work environment. Be available on-call to respond to emergency situations. Driving a vehicle to conduct work as necessary. Requires some evening and weekend responsibility.

Special Requirements: Ability to sit, stand, walk, kneel, crouch, stoop, squat, crawl, twist, climb, and lift 20 lbs.; exposure to heat, noise, outdoors, confining work space, chemicals, explosive materials, mechanical hazards, and electrical hazards; ability to travel to different sites and locations.

Position Description

Applications are currently being accepted for Interim Director of Facilities Services.

Application Procedure

Applications must be submitted by 11:59 p.m. PT on the closing date. Applicants must submit a complete online application that includes the items listed: Rio Hondo College online application (which includes supplemental questions), Résumé/Curriculum Vitae, Complete transcripts of all colleges/university studies, including degree earned (copies will be accepted). Transcripts must include degree awarded and confer date. PAPER APPLICATIONS AND APPLICATION MATERIALS SENT VIA MAIL, FAX, OR EMAIL WILL NOT BE ACCEPTED. NOTE THAT ALL CORRESPONDENCE, INCLUDING INTERVIEW INVITATIONS, WILL BE SENT VIA EMAIL.

Special Instructions to Applicants

SELECTION PROCESS AND TENTATIVE SCHEDULE: Application deadline: Sept. 9th, Application screening: Week of Sept. 8th, First level interview: Week of Sept. 29th, Final interview: TBD.

Additional Information

The Immigration Reform and Control Act requires the District obtain documentation from every individual who is employed which verifies identity and authorizes his/her right to work in the United States. Successful candidate is responsible for verifying all prior work experience and providing all academic transcripts for purposes of salary placement. As a condition of employment, the selected applicant must provide a set of fingerprints (at the applicants expense) taken by an official LiveScan agency. Provide a Certificate of Tuberculosis Exam for initial employment (The certificate must be renewed every 4 years as a condition of continuing employment). For positions requiring a valid California drivers license, proof of insurability is required. Applicants who are protected under the Americans with Disabilities Act and require accommodations for completing the application process, testing (if required for position), or the interview, due to a disability, please notify the Human Resources Office. A copy of this announcement will be provided in Braille to visually impaired applicants upon request.

Commitment to Diversity

All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.