LEEP Institute Administrator and Personal Assistant

About The Role

This part-time (0.4 FTE) post is available immediately on a fixed term basis to cover a secondment until August 2027.

Salary will be £30,628 per annum pro rata on Grade D subject to knowledge, skills and experience.

This role offers the opportunity for hybrid working - some time on campus and some from home.

Key Responsibilities

• Diary management, meeting coordination, and travel arrangements for senior leaders, ensuring priorities are managed effectively
• Supporting departmental projects and digital initiatives, including new systems and process improvements
• Coordinating departmental communications including newsletters, website and intranet updates, and social media content
• Supporting compliance activities such as mandatory training monitoring, risk registers, and business continuity processes
• Providing administrative support for committees and governance meetings, including agendas, minute-taking, and action tracking
• Responding to queries from internal and external stakeholders and helping resolve issues efficiently
• Organising departmental events, workshops, seminars, and visitor arrangements
• Maintaining accurate records, processing data, and producing reports using university systems and software
• Supporting financial administration including purchase orders, expenses, and ordering goods and services

What We’re Looking For

• Proven administrative or PA experience in a busy, people-focused environment
• Excellent organisational and communication skills with strong attention to detail
• Ability to manage competing priorities and work proactively
• Confidence using digital systems and handling financial processes
• A collaborative, approachable, and flexible team player who enjoys supporting others