Project Coordinator

Job Summary

The Academic Success Program with the Spencer Fox Eccles School of Medicine (SFESOM) provides a comprehensive approach to medical student success. Our staff is committed to supporting the University of Utah medical students by providing academic mentoring, tutoring services, workshops, and learning resources. The Project Coordinator will oversee the procedural matters for the Academic Success Program (ASP), by providing administrative support to senior department personnel, planning and coordinating scheduling, budgeting, and administrative tasks, and supporting the ASP team staff by facilitating logistics such as meetings, conference rooms, conference calls, etc.

Our generous University staff benefits package includes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX, & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more!

Responsibilities

1. Coordinate procedural matters regarding the day-to-day operations of ASP. Schedule student appointments. Answer student questions and refer to appropriate departments. Answer phones and student emails. Respond to student, staff, and faculty inquiries and concerns.
2. Coordinate all logistical and scheduling aspects of ASP programming (workshops, training, supplemental instruction, meetings, etc.) including room reservations, collecting RSVPs, ordering food, marketing, and in-person event management. Events may include but are not limited to, Step 1 practice test sessions, ASP workshops and class meetings, ASP mentor meetings, ASP focus groups, rooms for NBME shelf retake exams, etc.
3. Proctor shelf exam remediation exams as needed.
4. Maintain, distribute, and track NBME clerkship shelf practice test vouchers, Step 1 practice test vouchers, and Step 2 practice test vouchers. Monitor student performance and progress of students on practice assessments. Inform project staff of voucher needs.
5. Manage all ASP Canvas courses. Identify the specific content needs of each course, post content and resources for each course, and add the appropriate students, ASP staff, and program mentors.
6. Coordinate ASP Resource Library processes and procedures.
7. Take minutes for all ASP and SA staff meetings. Distribute minutes to ASP staff.
8. Track ASP office supply needs. Oversee all aspects of ordering consumable office supplies, as well as necessary staff equipment and technology, supply student resources, and NBME vouchers.
9. Advise students and others regarding SFESOM and ASP programs, policies, and procedures, including related technical issues.
10. Provide computer support for ASP staff as needed and coordinate needs with SOM IT staff.
11. Prepare reports as requested specific to ASP resource library, student attendance/participation at ASP events, student progress, and ASP supply needs.
12. Assist with ASP website maintenance.

DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications

Six years related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated human relation and effective communication skills also required. Bachelor's degree in a related area is preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions

Requisition Number: PRN43690B
Full Time or Part Time? Full Time
Work Schedule Summary: Business hours. Monday-Thursday, in-person required; Friday, option to work remotely. This position is located at 27 S. Mario Capecchi Dr. Salt Lake City, UT 84112.
Department: 01475 - Academic Success Program
Location: Campus
Pay Rate Range: $18.50 - 19.50/hourly
Close Date: 1/25/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/192708