"School Executive Assistant"

• Reference number: 25597
• Term: Ongoing, full-time basis
• Remuneration: $94,099 to $106,134 pa (HEW5) (inclusive of $79,514 to $89,685 salary pa, 17% superannuation and 17.5% recreation leave loading)
• Location: Kelvin Grove (hybrid option available)
• Open to: Current staff members of QUT who have ongoing full-time work rights in Australia. In support of our strategic priority of Indigenous Australian success, Aboriginal Australians and Torres Strait Islander people who are not QUT staff are also eligible and encouraged to apply.

Who are we looking for?

We are seeking a School Executive Assistant to join the School of Medicine, Faculty of Health.

The School Executive Assistant provides executive support to the Head of School, including high quality administrative support, and planning and advice. The School Executive Assistant works collaboratively with key stakeholders and other staff to deliver exceptional service and support to internal and external stakeholders. Confidentiality, discretion and consistent sound judgement are critical attributes for this role. The position requires outstanding organisational skills in supporting the Dean and Head of School with time management, diary management, travel organisation, and correspondence. The School Executive Assistant is also responsible for developing, refining and maintaining office administration processes and supporting the School in general administration.

We’re offering this role as a hybrid position as part of QUT’s commitment to embracing the opportunities created by a more virtual and connected world.

About us

QUT is a major Australian university with a global outlook and a 'real world' focus. We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they will need in an increasingly disrupted and challenged world.

QUT’s Faculty of Health attracts high-quality students with more than 10,000 students enrolled in undergraduate, postgraduate coursework and research higher degree programs across its seven schools, including the School of Medicine. The vision of the School of Medicine is to shape the future of healthcare through innovation, compassion and excellence in medical education and research. The School will truly cater for the healthcare workforce of the future through the development of new courses that will provide real-world clinical experience..

What you need to succeed

1. Education, training and/or relevant experience equivalent to a degree.
2. High-level interpersonal skills with the ability to provide confidential executive support and collaborate with a wide range of internal and external stakeholders professionally.
3. Demonstrated digital literacy skills, including proficiency with the Microsoft suite of products and corporate systems, and the ability to extract and interpret data from various information sources.
4. Proven ability to use initiative to solve problems, manage priorities to meet deadlines, and work productively within a team to support stakeholders at various levels.
5. High-level written communication skills, including the ability to draft memoranda, meeting agendas and minutes, correspondence, submissions, and emails with accuracy and attention to detail.
6. Strong ability to manage time and tasks effectively including prioritising work, meeting deadlines and balancing competing demands as well as the ability to embrace change and respond to unexpected challenges at short notice. 

Life at QUT

We're committed to building a culture that fosters connection between people and purpose. Beyond personal and professional fulfillment, a career at QUT offers:

• A healthy work-life balance with a blend of on-campus and off-campus work arrangements for applicable positions. 
• Competitive remuneration with up to 17% superannuation and leave loading of 17.5%. 
• Generous maternity leave including primary carer parental leave of up to 26 weeks (including 17% super). 
• Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance. 
• Purchased Leave Scheme - up to 8 extra weeks. 
• Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on-campus services such as childcare, parking, and gyms. 
• Numerous opportunities for professional development including leadership programs and workshops, and our study assistance scheme.
• Commitment to our Indigenous Australian staff  through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees. 

Explore more benefits of life at QUT.

Belong at QUT 

We are guided by our values of Ambition, Integrity, Inclusiveness, Innovation, and Academic Freedom and our QUT Connections in our mission to inspire and shape the next generation of change-makers. 

As part of our commitment to fostering an inclusive workplace, we proudly support our Indigenous Australians Employment Strategy, aiming for an Indigenous Australian workforce participation of 3.6%. We extend a warm invitation to Aboriginal Australians and Torres Strait Islander people to join us in pursuing a rewarding career at QUT.

We believe that diversity is our strength and are dedicated to creating safe, inclusive spaces where everyone can thrive. We strongly encourage individuals from diverse cultures, ages, linguistic backgrounds, sexual orientations, and gender identities, and those who are living with disabilities to apply for positions at QUT.

At QUT, diversity is not just embraced—it's celebrated. See our commitment

How to Apply

Discover the possibilities that await with a career at QUT. If you're ready to embark on a journey of innovation and opportunity, we're excited to meet you.

Find out more about this position and submit your application by clicking 'Apply' or the link below.

View the job details at: School Executive Assistant

Job opens: 06-Nov-2025

Applications Close: 20-Nov-2025 at 11.30pm

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