"Special Assistant to the Provost"

Position Title:

Special Assistant to the Provost

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Administrative Specialist

Job Duties:

UW–Green Bay’s mission provides access to education that prepares students to lead and serve their communities. The Special Assistant to the Provost leads projects and process improvements that support this mission and the academic side of the university. This position reports directly to the Provost and plays a central role in supporting the Provost and Academic Affairs by implementing policies and procedures, managing key initiatives, and enhancing administrative processes that advance the University’s mission and strategic priorities. The role collaborates across divisions, supports the Associate Provost on initiatives such as accreditation, and coordinates day-to-day operational logistics to ensure Academic Affairs functions effectively.

A significant portion of this role involves advising on and overseeing budget for Academic Affairs, including monitoring expenditures, supporting annual planning, and ensuring that financial decisions align with institutional goals and long-term priorities. The position works closely with staff on administrative and programmatic matters, serves on committees as needed, and provides administrative support for Provost-level recruitment processes. Through this work, the role contributes to a strong, collaborative, mission-driven academic community.

Key Job Responsibilities:

• Implements and executes policies and procedures for the Provost Office and Academic Affairs to align with established strategies
• Serves on committees and attends meetings, representing the interests of the unit or program
• Focuses on budget oversight, strategy, and planning for Academic Affairs
• Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions within Academic Affairs
• Schedules logistics and organizes schedule for the Provost and Academic Affairs to contribute to the day-to-day operational success
• Support the Associate Provost as needed (e.g. HLC Accreditation)
• Serve as administrative support for Provost-level recruitment committees
• Manages projects and process improvements within and related to Academic Affairs, including communicating and collaborating well across divisions

Department:

Academic Affairs - Office of the Provost

Compensation:

Minimum salary of $60,000 annually. This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

Required Qualifications:

• Ability to work independently and as part of a team with exceptional organizational, problem-solving, multi-tasking, and decision-making skills
• Proficiency with Microsoft Word, Outlook, and Excel
• Ability to manage multiple priorities and projects while meeting deadlines
• Excellent oral, written, and interpersonal communication skills

Preferred Qualifications:

• Bachelor's Degree
• Budgetary experience

Conditions of Employment:

Some travel is required for necessary meetings, workshops, conferences, etc. Occasional evening and and/or weekend work is expected and will be assigned by supervisor as needed.

This position may have the option to work on-campus or a hybrid schedule, subject to approved telecommuting request.

The home campus of this position is Green Bay and the successful candidate may occasionally be required to travel to or work at the Marinette, Sheboygan or Manitowoc Campus, based on operational needs.

Position is a full-time Academic Staff appointment. A pre-employment education check which includes, but is not limited to, the verification of academic credentials will be conducted on the finalist(s). A criminal conviction investigation will be conducted on the finalist(s) and if there is prior work history within the last 7 years with Universities of Wisconsin, a personnel file review check for employee misconduct. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

How to Apply:

Please go to the full job posting to submit your application: https://wisconsin.wd1.myworkdayjobs.com/en-US/UW_Comprehensives/job/Special-Assistant-to-the-Provost_JR10006125

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

• Cover letter specifically addressing qualifications for the essential job functions
• Resume

Application Deadline:

To ensure consideration, please submit application materials by Sunday, December 7, 2025.

Contact Information:

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources
Phone: (920) 465-2390
Email: jobs@uwgb.edu