"Talent Acquisition and Onboarding Assistant"

Position Title

Talent Acquisition and Onboarding Assistant

Employee Type

Regular

Office/Department

Human Resources

Work Environment

Loyola University Maryland Main Campus

Job Type

Full time

Benefits at Loyola

https://www.loyola.edu/department/hr/benefits/

Compensation Range

$21.70 - $27.13

Anticipated Start Date

12/15/2025

Position Duties

The Program Assistant provides vital administrative support to the Office of People and Culture on the Employee Experience team. This role involves providing a diverse range of administrative support while balancing multiple priorities in support of office and University goals. This position is ideal for someone who is highly organized, proactive, and eager to contribute to a collaborative environment.

Essential Functions

Position Duties:

Serving as the primary point of contact for all departmental inquiries, the program assistant plays a key role in maintaining an organized and welcoming office environment. Core duties include but are not limited to answering and responding to emails and phone calls; drafting routine correspondence; taking and/or transcribing meeting minutes; performing data entry; creating spreadsheets, presentations, documents, files, and records; and sorting and distributing incoming mail; scheduling repairs and coordinating maintenance for the office; preparing invoices and ensuring timely payment; managing schedules and calendars to include scheduling events; managing supply orders and inventory; and website updates and maintenance.

Duties include but are not limited to:

Recruitment Support

• Monitor and respond to general talent acquisition email inquiries daily.
• Review job descriptions and job description addendums for accuracy and consistency with the University's job architecture
• Review job postings to ensure consistency with the approved job descriptions
• Develop search timelines and post job openings to external venues
• Coordinate with hiring managers to complete budget transfers for recruitment advertising, as needed
• Screen interview pools to confirm candidate eligibility based on minimum qualifications
• Monitor open searches to ensure they are progressing as planned
• Monitor job postings for candidate dispositioning and closure
• Provide annual updates to the Recruitment Guide

Onboarding Coordination

• Coordinate and oversee completion of new hire onboarding (e.g., background checks, welcome communications, I-9 processing, technology requests, new hire photos, campus tours, new hire Evergreen ID cards, parking information)
• Maintain on campus employee housing information
• Oversee and coordinate completion of employment verifications
• Assign and ensure completion of assigned new hire and compliance training

Compliance and Reporting

• Proactively monitor and manage I-9 audits and reverifications
• Coordinate and proactively monitor the scheduling and completion of exit interviews for voluntary separations
• Complete unemployment claims
• Coordinate labor law posters - ordering and placement on campus

Administrative and Program Support

• Submit vendor invoices for payment
• Update and maintain talent acquisition and onboarding related web content
• Manage general communications from the Office of People and Culture
• Coordinate room reservations and catering for Office of People and Culture events
• Assist with revisions and maintenance of Office of People and Culture website and social media content

Education Required

High School diploma or equivalent

Education Preferred

Field of Study

N/A

Other Professional Licensures

N/A

Work Experience

Describe Required Experience

Minimum of 1 years related experience required.

Required Knowledge, Skills and Abilities

Knowledge of office practices, procedures, systems, and equipment. Ability to answer multiple phone lines while maintaining poise and providing first-rate customer service. Proficiency in Microsoft Office products (i.e., Word, Excel, PowerPoint, Outlook, etc.) and data systems. Excellent written and oral communication skills, efficient work habits, strong organizational skills, and strong attention to detail. Strong multi-tasking and follow-up skills with ability to manage and meet multiple deadlines. Ability to produce accurate work and prioritize effectively. Ability to prepare and maintain budgets and generate Excel and other reports. Ability to maintain confidentiality and use discretion. Demonstrated experience organizing, planning, and coordinating events. Ability to support the University's goals for institutional diversity, as well as the goals and values of a Catholic, Jesuit education.

Successful candidates for any staff, faculty, or administrative position at Loyola University Maryland will be subject to a pre-employment background check. Note: Experience and/or education may be substituted for requirements.

University Description

Loyola University Maryland, located in the vibrant city of Baltimore, is a prestigious, selective, comprehensive university with a strong residential liberal-arts-based undergraduate program and professional graduate programs at the master's and doctoral levels. Founded in 1852, Loyola is one of 27 Jesuit colleges and universities in the United States and the first to bear the name of Saint Ignatius Loyola, founder of the Society of Jesus. Deeply committed to the Ignatian principles upon which it was founded, Loyola focuses on the care and education of the whole person - mind, body, and spirit - and its mission centers on preparing its students to learn, lead, and serve in a diverse and changing world.

The Wall Street Journal ranked Loyola No. 1 among midsized colleges in the South and No. 23 overall in the nation in its 2025 "Best Colleges" list. Loyola was also ranked No. 5 in the nation for career preparation, No. 22 in the nation for student experience, and No. 65 in the nation for impact on graduate salaries. U.S. News & World Report has ranked Loyola among the top 10 universities in the North Region for the past decade. Princeton Review named it one of the nation's top institutions for undergraduate higher education and one of the best Mid-Atlantic colleges for 2025. It is among Washington Monthly's top master's universities nationally and is listed among the "best value" private colleges in Kiplinger's Personal Finance.

Loyola University Maryland is proud to be recognized among the nation's top institutions. From national rankings to regional accolades, our commitment to academic excellence, student success, and Jesuit values continues to earn praise from respected organizations and publications.

Learn more about our prestigious rankings and notable accolades and university profile by clicking on the hyperlinks.

Diversity Statement

Loyola University Maryland strongly values the benefits that diversity brings to the workplace. In accord with its Ignatian values, the University is committed to creating and promoting a community that recognizes the inherent value and dignity of each person. Loyola University Maryland does not discriminate on the basis of race, sex, color, national or ethnic origin, age, religion, disability, marital status, sexual orientation, gender identity, genetic information, military status, or any other legally protected classification. The University recruits, hires, and promotes in accord with this policy and its Core Values.