"TEMPORARY EXECUTIVE ASSISTANT"

Job Title: Executive Assistant

Job #: 80193

Position Base: Oakland, CA

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

The University of California Office of the President operates an in-house temporary program called TOPS (Temporary Office of the President Staffing), which seeks skilled analysts, administrative assistants, and customer service specialists.

TOPS employees provide temporary assistance to UCOP departments to complete special projects or fill in for employees who are on vacation or leave. Hourly rates and duties vary dependent upon classification of positions. Assignments range in length from one day to several months. It is an excellent opportunity to gain valuable UC experience.

POSITION SUMMARY

This is a TEMPORARY position within our Temporary Office of the President Staffing (TOPS) program.

KEY RESPONSIBILITIES

• Work with the Regents Office on a variety of matters, most significantly the calendaring and scheduling of Regents
• Act as a liaison between Regents and senior administration (UCOP, chancellors, and Principal Officers) on behalf of the Secretary and Chief of Staff as requested
• Manage schedules, which includes complex calendaring, in addition to meeting and travel planning
• Coordinate meeting materials and other information from other departments and track to ensure completion with sufficient time for appropriate Regent(s) to review prior to meetings
• Provide the status of scheduled meetings and phone calls, including the purpose and organizer of meetings or calls, agendas, etc.

MINIMUM QUALIFICATIONS

• Bachelor's degree
• Experience scheduling/managing complex calendars for multiple executives
• Strong written, verbal communication and organizational skills
• Professionalism and confidentiality

PREFERRED QUALIFICATIONS

• Familiarity with UC systems (Outlooks, Concur, Symmetry, and EMS)

EDUCATION

• Bachelor's degree in related area and/or equivalent experience/training

SPECIAL CONDITIONS

This position is eligible for a hybrid work arrangement. The person hired will be required to reside within California and will be required to report to work onsite at UC's Office of the President (UCOP) located in Oakland, CA.

SALARY AND BENEFITS

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the salary grade for a position. The full salary range shows the growth potential for this position.

Job Title: Executive Assistant 3

Payroll Title: EXEC AST 3 CX

Job Code: 004702

Salary Grade: Grade 124

PayScale/ budgeted hourly range: 37.80/hour - $44.29/hour. Salary offers are determined based on final candidate qualifications and experience.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.