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Administrative Assistant

Aplicaciones cerradas: 30 sept 2026

Washington & Jefferson College

60 S Lincoln St, Washington, PA 15301, USA

3Opiniones

Job Details

Summary

Washington & Jefferson College seeks a highly organized, service-oriented Administrative Assistant to support the daily operations of the Business & Finance division. This position serves as a key operational and administrative resource for the Business Office, providing executive support to the Vice President for Business & Finance while assisting with Accounts Payable, Student Accounts, customer service, records management, and departmental workflow coordination.

The Administrative Assistant serves as a primary point of contact for students, families, faculty, staff, vendors, and external partners and plays a critical role in ensuring efficient day-to-day business office operations.

Duties and Responsibilities

Business Office Operations

Serve as the primary front-office coordinator for the Business & Finance division.
Provide exceptional customer service to students, families, faculty, staff, vendors, and visitors.
Coordinate administrative workflows and support efficient office operations across the division.
Prepare correspondence, reports, presentations, and other administrative documents.
Maintain departmental records, filing systems, and document retention procedures.
Coordinate office supplies, equipment, and purchasing needs.
Assist with departmental communications and operational initiatives.
Support the implementation of process improvements and office efficiency efforts.
Maintain confidentiality when handling sensitive financial, personnel, and student information.

Administrative Support

Manage calendars, appointments, and scheduling for the Vice President for Business & Finance.
Coordinate meetings, conference calls, events, and related logistics.
Assist with travel arrangements, registrations, expense reimbursements, and executive correspondence.
Serve as a liaison between the Business Office and internal and external constituents.

Accounts Payable and Student Accounts Support

Provide administrative support to the Accounts Payable and Student Accounts functions within the Business Office.
Prepare and enter Accounts Payable vouchers, ensuring appropriate supporting documentation and approvals are obtained prior to processing.
Assist with routing invoices, payment requests, and reimbursement documentation through established approval workflows.
Support vendor onboarding activities and maintain vendor records and related documentation.
Maintain organized records related to vendor payments, student accounts, and departmental transactions.
Respond to routine inquiries from students, families, employees, and vendors, directing more complex matters to appropriate staff.
Assist with the preparation and distribution of routine billing, payment, and account-related communications.
Monitor shared departmental email accounts and route inquiries appropriately.
Support registration, billing, and other high-volume operational periods requiring enhanced customer service.
Assist with gathering documentation and maintaining records for audits, compliance reviews, and annual reporting processes.
Support special projects, data entry, mailings, and general administrative activities within the Business Office.

Qualifications

Required Qualifications

High school diploma required; associate degree preferred.
Three or more years of progressively responsible administrative support experience.
Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Excellent organizational, communication, and customer service skills.
Ability to maintain confidentiality and exercise professional judgment.
Strong attention to detail and accuracy.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications

Experience in higher education, finance, accounting, business operations, or customer service environments.
Familiarity with ERP systems, financial software, and student information systems.
Experience supporting senior administrators or complex office operations.

Supervisory Duties

This position does not involve supervisory responsibility.

Application Instructions

Apply for this job at https://washjeff.applicantpro.com/jobs/. Please submit a cover letter and resume. It is recommended that all documents be in PDF format and uploaded at one time. Review of applications will begin immediately.

Employee Benefits

Washington & Jefferson College offers a comprehensive benefit package for benefit eligible employees; including health, vision, and dental coverage, group life insurance, AD&D and LTD coverage, retirement plan, generous leave time, and the tuition benefit programs. These benefits add significantly to the employee's total compensation package.

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Trabajos relacionados - 23 de agosto de 2026

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esencial

Related Conferences

To Be AnnouncedUnited States

Administrative Assistant

Aplicaciones cerradas: 30 sept 2026

Washington & Jefferson College

60 S Lincoln St, Washington, PA 15301, USA

3Opiniones

Job Details

Summary

Duties and Responsibilities

Business Office Operations

Serve as the primary front-office coordinator for the Business & Finance division.
Provide exceptional customer service to students, families, faculty, staff, vendors, and visitors.
Coordinate administrative workflows and support efficient office operations across the division.
Prepare correspondence, reports, presentations, and other administrative documents.
Maintain departmental records, filing systems, and document retention procedures.
Coordinate office supplies, equipment, and purchasing needs.
Assist with departmental communications and operational initiatives.
Support the implementation of process improvements and office efficiency efforts.
Maintain confidentiality when handling sensitive financial, personnel, and student information.

Administrative Support

Manage calendars, appointments, and scheduling for the Vice President for Business & Finance.
Coordinate meetings, conference calls, events, and related logistics.
Assist with travel arrangements, registrations, expense reimbursements, and executive correspondence.
Serve as a liaison between the Business Office and internal and external constituents.

Accounts Payable and Student Accounts Support

Provide administrative support to the Accounts Payable and Student Accounts functions within the Business Office.
Prepare and enter Accounts Payable vouchers, ensuring appropriate supporting documentation and approvals are obtained prior to processing.
Assist with routing invoices, payment requests, and reimbursement documentation through established approval workflows.
Support vendor onboarding activities and maintain vendor records and related documentation.
Maintain organized records related to vendor payments, student accounts, and departmental transactions.
Respond to routine inquiries from students, families, employees, and vendors, directing more complex matters to appropriate staff.
Assist with the preparation and distribution of routine billing, payment, and account-related communications.
Monitor shared departmental email accounts and route inquiries appropriately.
Support registration, billing, and other high-volume operational periods requiring enhanced customer service.
Assist with gathering documentation and maintaining records for audits, compliance reviews, and annual reporting processes.
Support special projects, data entry, mailings, and general administrative activities within the Business Office.

Qualifications

Required Qualifications

High school diploma required; associate degree preferred.
Three or more years of progressively responsible administrative support experience.
Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Excellent organizational, communication, and customer service skills.
Ability to maintain confidentiality and exercise professional judgment.
Strong attention to detail and accuracy.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications

Experience in higher education, finance, accounting, business operations, or customer service environments.
Familiarity with ERP systems, financial software, and student information systems.
Experience supporting senior administrators or complex office operations.

Supervisory Duties

This position does not involve supervisory responsibility.

Application Instructions

Employee Benefits

Esta es una lista previa...

Usted debe registrarse para ver la descripción completa del trabajo, y para aplicar.

Gestionar / actualizar este trabajo a una lista completa de empleo.

Encuentra tu mejor oportunidad

Cuéntanos AcademicJobs.com ¡Te ha enviado!

Trabajos relacionados - 23 de agosto de 2026

Ver todos los trabajos

esencial

Related Conferences

To Be AnnouncedUnited States

Administrative Assistant

Aplicaciones cerradas: 30 sept 2026

Washington & Jefferson College

60 S Lincoln St, Washington, PA 15301, USA

3Opiniones

Job Details

Summary

Duties and Responsibilities

Business Office Operations

Serve as the primary front-office coordinator for the Business & Finance division.
Provide exceptional customer service to students, families, faculty, staff, vendors, and visitors.
Coordinate administrative workflows and support efficient office operations across the division.
Prepare correspondence, reports, presentations, and other administrative documents.
Maintain departmental records, filing systems, and document retention procedures.
Coordinate office supplies, equipment, and purchasing needs.
Assist with departmental communications and operational initiatives.
Support the implementation of process improvements and office efficiency efforts.
Maintain confidentiality when handling sensitive financial, personnel, and student information.

Administrative Support

Manage calendars, appointments, and scheduling for the Vice President for Business & Finance.
Coordinate meetings, conference calls, events, and related logistics.
Assist with travel arrangements, registrations, expense reimbursements, and executive correspondence.
Serve as a liaison between the Business Office and internal and external constituents.

Accounts Payable and Student Accounts Support

Provide administrative support to the Accounts Payable and Student Accounts functions within the Business Office.
Prepare and enter Accounts Payable vouchers, ensuring appropriate supporting documentation and approvals are obtained prior to processing.
Assist with routing invoices, payment requests, and reimbursement documentation through established approval workflows.
Support vendor onboarding activities and maintain vendor records and related documentation.
Maintain organized records related to vendor payments, student accounts, and departmental transactions.
Respond to routine inquiries from students, families, employees, and vendors, directing more complex matters to appropriate staff.
Assist with the preparation and distribution of routine billing, payment, and account-related communications.
Monitor shared departmental email accounts and route inquiries appropriately.
Support registration, billing, and other high-volume operational periods requiring enhanced customer service.
Assist with gathering documentation and maintaining records for audits, compliance reviews, and annual reporting processes.
Support special projects, data entry, mailings, and general administrative activities within the Business Office.

Qualifications

Required Qualifications

High school diploma required; associate degree preferred.
Three or more years of progressively responsible administrative support experience.
Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Excellent organizational, communication, and customer service skills.
Ability to maintain confidentiality and exercise professional judgment.
Strong attention to detail and accuracy.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications

Experience in higher education, finance, accounting, business operations, or customer service environments.
Familiarity with ERP systems, financial software, and student information systems.
Experience supporting senior administrators or complex office operations.

Supervisory Duties

This position does not involve supervisory responsibility.

Application Instructions

Employee Benefits

Esta es una lista previa...

Usted debe registrarse para ver la descripción completa del trabajo, y para aplicar.

Gestionar / actualizar este trabajo a una lista completa de empleo.

Encuentra tu mejor oportunidad

Cuéntanos AcademicJobs.com ¡Te ha enviado!

Trabajos relacionados - 23 de agosto de 2026

Ver todos los trabajos

esencial

Related Conferences

To Be AnnouncedUnited States

Administrative Assistant

Aplicaciones cerradas: 30 sept 2026

Washington & Jefferson College

60 S Lincoln St, Washington, PA 15301, USA

3Opiniones

Job Details

Summary

Duties and Responsibilities

Business Office Operations

Serve as the primary front-office coordinator for the Business & Finance division.
Provide exceptional customer service to students, families, faculty, staff, vendors, and visitors.
Coordinate administrative workflows and support efficient office operations across the division.
Prepare correspondence, reports, presentations, and other administrative documents.
Maintain departmental records, filing systems, and document retention procedures.
Coordinate office supplies, equipment, and purchasing needs.
Assist with departmental communications and operational initiatives.
Support the implementation of process improvements and office efficiency efforts.
Maintain confidentiality when handling sensitive financial, personnel, and student information.

Administrative Support

Manage calendars, appointments, and scheduling for the Vice President for Business & Finance.
Coordinate meetings, conference calls, events, and related logistics.
Assist with travel arrangements, registrations, expense reimbursements, and executive correspondence.
Serve as a liaison between the Business Office and internal and external constituents.

Accounts Payable and Student Accounts Support

Provide administrative support to the Accounts Payable and Student Accounts functions within the Business Office.
Prepare and enter Accounts Payable vouchers, ensuring appropriate supporting documentation and approvals are obtained prior to processing.
Assist with routing invoices, payment requests, and reimbursement documentation through established approval workflows.
Support vendor onboarding activities and maintain vendor records and related documentation.
Maintain organized records related to vendor payments, student accounts, and departmental transactions.
Respond to routine inquiries from students, families, employees, and vendors, directing more complex matters to appropriate staff.
Assist with the preparation and distribution of routine billing, payment, and account-related communications.
Monitor shared departmental email accounts and route inquiries appropriately.
Support registration, billing, and other high-volume operational periods requiring enhanced customer service.
Assist with gathering documentation and maintaining records for audits, compliance reviews, and annual reporting processes.
Support special projects, data entry, mailings, and general administrative activities within the Business Office.

Qualifications

Required Qualifications

High school diploma required; associate degree preferred.
Three or more years of progressively responsible administrative support experience.
Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Excellent organizational, communication, and customer service skills.
Ability to maintain confidentiality and exercise professional judgment.
Strong attention to detail and accuracy.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications

Experience in higher education, finance, accounting, business operations, or customer service environments.
Familiarity with ERP systems, financial software, and student information systems.
Experience supporting senior administrators or complex office operations.

Supervisory Duties

This position does not involve supervisory responsibility.

Application Instructions

Employee Benefits

Esta es una lista previa...

Usted debe registrarse para ver la descripción completa del trabajo, y para aplicar.

Gestionar / actualizar este trabajo a una lista completa de empleo.

Encuentra tu mejor oportunidad

Cuéntanos AcademicJobs.com ¡Te ha enviado!

Trabajos relacionados - 23 de agosto de 2026

Ver todos los trabajos

esencial

Related Conferences

To Be AnnouncedUnited States

Administrative Assistant

Washington & Jefferson College

60 S Lincoln St, Washington, PA 15301, USA

Job Details

Summary

Esta es una lista previa...

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Administrative Assistant

Washington & Jefferson College

60 S Lincoln St, Washington, PA 15301, USA

Job Details

Summary

Esta es una lista previa...

Trabajos relacionados - 23 de agosto de 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027

Administrative Assistant

Washington & Jefferson College

60 S Lincoln St, Washington, PA 15301, USA

Job Details

Summary

Esta es una lista previa...

Trabajos relacionados - 23 de agosto de 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027

Administrative Assistant

Washington & Jefferson College

60 S Lincoln St, Washington, PA 15301, USA

Job Details

Summary

Esta es una lista previa...

Trabajos relacionados - 23 de agosto de 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)