Job Description

The Research Center Assistant will work under the direction of Dr. Anthony S. LaMantia, Director of the Center for Neurobiology Research (CNR) at the Fralin Biomedical Research Institute. The incumbent will maintain a working knowledge of CNR primary faculty, their laboratory personnel, collaborators, and research objectives in order to schedule and organize meetings, assist in purchasing and reimbursement requests, and generate travel and meeting itineraries for CNR personnel and guests.…

Experience in site monitoring and business operations is preferred.

Further, the incumbent will:

Receive and manage calendar and meeting requests, using communication and organizational skills to facilitate calendars, including with senior VT and other personnel (Deans and VPs).
Coordinate logistics for scheduled meetings, including CNR grant development sessions, and the FBRI wide Research in Progress Seminar series, which is managed by CNR.
Coordinate logistics for CNR-sponsored graduate student/post-doc professional educational, professional development, and data review/discussion sessions.
Maintain a high degree of confidentiality, flexibility, and collaboration across a matrixed organization.
Coordinate and book domestic and international travel arrangements for members of the team.
Maintain supply inventories and process financial reimbursements.
Screen and manage correspondence, inquiries, and reports by routing to relevant staff members in an accurate and timely manner.
Maintain working relationship with departments throughout the Institute and main campus, including Admin, Human Resources, Finance and Facilities in order to accomplish tasks.
Perform other administrative duties as assigned.

Required Qualifications

Experience providing administrative support to senior administrator/executive with calendaring, complex scheduling and supporting meetings.
Excellent communication grammatical skills and care to precision for written and oral communications.
Possesses a high level of organization and time management skills to manage time sensitive and competing priorities.
Must have excellent interpersonal, organizational, and communication skills, and the ability to interact respectfully with all individuals.
Proven ability to cultivate positive working relationships, build and maintain a team-based approach, and gain the trust and respect of all levels of internal and external constituencies.
Demonstrated ability to work with sensitive and confidential matters and perform duties with a high level of professionalism, confidentiality, flexibility, discretion, judgment, diplomacy, and tact.
Demonstrated knowledge and experience with, standard business office equipment and commonly used software and tools, such as Microsoft Office, electronic mail, and the internet.

Preferred Qualifications

Prior work experience in a professional research environment.
Familiarity with policy and procedures related to general financial administration (for the purpose of travel processes, purchasing and reimbursements).
Familiarity with budget justifications, data storage and public access submissions, and other documents related federal and private grants.
Ability to generate and/or incorporate multi-faceted computer-based reports and other materials.
Bachelor’s degree, or specialized training and/or significant experience equivalent to a degree.

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