About the Job

The Program Coordinator serves as a primary critical partner to the Dean’s Office and the Lead Development Officer (LDO) in the management of the CCAPS development portfolio, college-wide initiatives, and community collaborations. This role is designed to ensure that fundraising strategies, reporting requirements, and college and community collaborative efforts are executed with precision.

The coordinator is a self-starter who co-manages project plans, Dean’s Office administrative functions, reporting, and serves as a partner in facilitating requests between the unit, college, and the University of Minnesota Foundation (UMF).

Location and work environment: This is a hybrid position, up to 4 days may be required in person on campus located at 201 Coffey Hall.

Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program.

Priority Deadline Note: The application review will begin on June 11, 2026.

Primary Responsibilities

Portfolio & Project Coordination (50%)

Workflow Optimization: Maintain comprehensive project plans for the fundraising cycle, donor strategies, events and meetings.
Deadline Oversight: Manage upcoming proposal deadlines, stewardship report due dates, and gift agreement milestones to ensure 100% compliance.
Portfolio Tracking: Conduct weekly reports from DMS for upcoming meetings, milestones, and metric tracking.
Meeting Support: Lead the preparation for donor visits, college-wide meetings, community convenings, and events by building robust briefing packets, coordinating with faculty subject matter experts, and managing post-visit "action items" to ensure timely follow-up.

Administration/Management (20%)

Calendar Management: Provide executive calendar management for the Dean, ensuring alignment between philanthropic engagement, college, and university commitments.
Travel Logistics & Expense Reporting: Coordinate all travel logistics and budget reporting for the Dean’s Office, adhering to University of Minnesota financial compliance standards.
Dean’s Office Operations & Point of Contact: Manage the day-to-day office operations for the Dean’s suite. Serve as the main point of contact for internal and external inquiries for the Dean’s Office.

Event & Programmatic Coordination (15%)

Event Planning and Support: Project manage high-touch donor events (e.g., Dean’s dinners or corporate partner summits) and oversee everything from budget tracking and vendor contracts to the final run-of-show. Work across CCAPS departments to support college-wide initiatives and events.

Analytics and Reporting (10%)

Data Reporting: serve as the primary report generator from UMF systems to create visual dashboards for the LDO and CCAPS Dean, tracking progress against annual and campaign goals.
Systems Liaison: Serve as a secondary point of contact for UMF Central, navigating systems workflows.
Compliance & Documentation: Ensure all donor records, contact reports, and solicitations comply with legal and ethical guidelines at the university.

Donor Reporting & Impact Stewardship (5%)

Customized Reporting: Manage the calendar for donor impact reports. Coordinate with CCAPS program directors and finance department to gather data and other requests.
Gift Agreement Management: Manage gift agreement process and serve as a gift administration partner for the finance team. Supporting the LDO in ensuring that funds are being spent according to donor intent and that reporting and data requests are met.
Acknowledgement Project Lead: Develop and implement an acknowledgement system that goes beyond "thank you" notes to include milestone updates and personalized touchpoints for major donors.

Qualifications

Required Qualifications

BA/BS plus at least two years of experience.
Executive Support: Two years of executive administrative experience, with experience in project coordination, communications and detail-oriented planning.

Preferred Qualifications

BA/BS and five years of related experience.
Project Coordination: Three-plus years of experience in project coordination, executive support, or development. Experience with project management software (e.g., Asana, Trello, or Smartsheet) is highly preferred.
Event Management: Experience planning and executing event logistics.
Data Reporting: Ability to learn and use commonly used CRM systems and generate reports.

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Development Program Coordinator

University of Minnesota

1861 US-169, Grand Rapids, MN 55744, USA

About the Job

Voici une liste de prévisions...

Emplois liés - 22 août 2026

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Development Program Coordinator

University of Minnesota

1861 US-169, Grand Rapids, MN 55744, USA

About the Job

Voici une liste de prévisions...

Emplois liés - 22 août 2026

Related Conferences

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APS Division of Nuclear Physics Meeting (DNP 2026)

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Development Program Coordinator

University of Minnesota

1861 US-169, Grand Rapids, MN 55744, USA

About the Job

Voici une liste de prévisions...

Emplois liés - 22 août 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027

Development Program Coordinator

University of Minnesota

1861 US-169, Grand Rapids, MN 55744, USA

About the Job

Voici une liste de prévisions...

Emplois liés - 22 août 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027