Payroll Specialist

Company:
Northwest Florida State College

Job Location:

Category:
Business and Financial Services

Type:
Full-Time

Job Description:

The Payroll & Human Resources Specialist is directly accountable to the Vice President of Business Operations & Finance for the following duties and responsibilities and is expected to play a positive role in helping the College change as necessary to effectively carryout its mission.

Audit and input records for Personnel/Payroll system processing including verifying salaries and monitoring receipt of required documents associated with payroll.
Monitor terminal leave payout for retirees (DROP, etc.) in accordance with applicable law and Board policy.
Monitor Alternative Social Security Program for associate instructors to ensure compliance with applicable law, IRS regulations, and Board policy.
Review all hours worked by part-time employees and monitor eligibility to enter FRS.
Prepare manual transactions as needed for handwritten checks, funding adjustments, or pay modifications.
Perform data entry of pay certification information, adjustments, manual transactions, etc.
Check payroll for any accounting proofs and make corrections as needed.
Validate payroll calculations including salary computations, deductions, etc., and check all reports related to final phase of payroll for accuracy.
Prepare benefits vendor payroll checks at month end and mail to appropriate vendors on pay date.
Ensure that timesheets and/or attendance verifications have been received by Human Resources prior to releasing payroll checks.
Prepare monthly spreadsheet of student workers for Financial Aid Department.
Set up and maintain all tax tables in system for each pay class.
Set up and maintain payroll calendars in the system.
Prepare reports for Federal, State, and Division of Retirement Reporting.
Reconcile escrow accounts monthly and submit reconciliation analysis to Finance for review and approval.
Prepare quarterly reports on Federal Income Tax, Social Security withholdings, and Unemployment Compensation.
Prepare annual report on Federal Income Tax withholdings and distribute W-2 forms.
Maintain all payroll-related records in digital format in Payroll system.
Handle special requests from employees regarding salary
As part of the college's risk management tool annual mandatory compliance training is required.
Fully use technology to increase efficiency, reduce costs, reduce to the maximum extent paper storage requirements, and reduce non-replicable processes.
Perform other duties as may be assigned by the Director of Finance & Accounting.

Benefits

Health insurance for employee and dependent coverage available.
College-paid basic life insurance for employee with additional coverage for employee and/or dependents at employee's expense
College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS)
Optional dental and vision insurance at employee's expense
Paid leave accrual (sick and vacation/annual leave)
Paid time off for designated holidays, winter break, and spring break
Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events

Requirements:

Bachelor's degree required in Accounting, Business Finance or other finance related field.
Minimum two (2) years college course work in business/accounting.
Minimum three (3) years documented work experience in personnel functions.
Experience in Payroll.
Experience in Windows-based PC software to include tools such as Outlook, Word, Excel.
Willingness and ability to effectively greet employees and the public both in person and via telephone.

Preferred Qualifications:

Experience in Payroll/Human Resources at the community college level.
Master's degree in field
Accounting experience

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Payroll Specialist

Northwest Florida State College

100 E College Blvd, Niceville, FL 32578, USA