Scope of Job
To assist in the operation of Study Abroad Programs (SAPs), exercising independent judgment and authority as required. Responsible for all phases of the programs, including student advising, recruitment, nomination, application management, scholarship administration, program logistics, budget recommendations, future planning, outreach, and pre-departure compliance.
Description of Duties
- Coordinates Study Abroad Programs (SAPs) to ensure implementation and prescribed activities are carried out in accordance with specified objectives, including the planning, administration, and evaluation of short-term and long-term programs.
- Supervises and manages the day-to-day activities and personnel of the assigned program, as applicable.
- Develops, coordinates, and supervises the implementation of multiple projects or programs, recommending modifications to improve program effectiveness.
- Participates in budget planning and is responsible for controlling expenditures in accordance with budget allocations, including preparing program cost estimates for short-term SAPs.
- Assists others in writing and developing proposals for funding grants, as applicable.
- Coordinates the various activities of the program, including student advising, recruitment, nomination, application management, scholarship administration, program logistics, and pre-departure requirements.
- Represents Education Abroad and the department at official university functions, recruitment events, study abroad fairs, presentations, conferences, seminars, and other outreach activities.
- Reviews program records and reports of activities and recommends modifications to methods or procedures as required.
- Develops and maintains brochures, reports, correspondence, agendas, promotional materials, contracts, and other program-related documents.
- Assists with the administration of the Education Abroad Scholarship applications, including processing applications and coordinating award notification with the Scholarship Office.
- Maintains the Education Abroad application management system (Via TRM), including updating application content, program brochures, reports, and related materials.
- Monitors student application progress and ensures required documentation is submitted, including Financial Commitment forms, Student Responsibilities Forms, Dean of Students travel forms, and other required pre-departure documents.
- Provides ongoing staff development, on-site demonstrations and field-based experiences related to the program.
- Conducts formal training and provides instruction regarding program policies and procedures.
- Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the SAPs.
- May coordinate and oversee tutorial, counseling, teaching, and/or training activities of the program.
- Performs other duties as assigned.
