Administrative Assistant

Company: Indiana University Indianapolis

Job Location: Indianapolis, Indiana

Category: Administrative Assistants

Type: Full-Time

Job ID: 319767

Department

PATHOLOGY AND LABORATORY MED (IN-PATH-IUINA)

Department Information

The Department of Pathology and Laboratory Medicine supports a complex academic and clinical enterprise within Indiana University (IU) School of Medicine and collaborates closely with IU Health and IU Health Medical Group.

Job Summary

This position provides comprehensive administrative support for the Department of Pathology and Laboratory Medicine's executive leadership team in both the academic (IU) and clinical (IU Health Medical Group) settings.

Department-Specific Responsibilities

Coordinates executive operations.
Supports departmental initiatives.
Plans departmental events and conferences
Assists with regulatory inspections College of American Pathologists (CAP) / Clinical Laboratory Improvement Amendments (CLIA)
Supports facility-related needs.
Collaborates with leadership and administrative staff to advance departmental goals.

General Responsibilities

Provides administrative support to executives, exercising confidentiality, tact, and diplomacy.
Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
Manages executive's calendar, meetings, travel, correspondence, and budget.
Acts as informal resource for colleagues with less experience; responds to more complex or escalated inquiries.
Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.
May perform other duties related to maintaining an internal website and/or working with social media.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

4 years of relevant experience.

SKILLS

Required

Excellent organizational skills.
Demonstrates ability to maintain confidential information.
Strong verbal communication and listening skills.
Excellent collaboration and team building skills.
Demonstrates excellent judgment and decision making skills.
Effective conflict management skills.

Preferred

Demonstrates a willingness to learn Pathology and the business to better support faculty and staff.
Demonstrates sound judgement and discretion.
Ability to effectively manage multiple priorities in a dynamic, fast-paced environment.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Indianapolis, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

Click here to learn more about Indiana University's Job Framework.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Contact Us

Request Support

Telephone: 812-856-1234

Apply Now

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Administrative Assistant

Indiana University Indianapolis

420 University Blvd, Indianapolis, IN 46202, USA