Job Identification: 43944
Job Category: Academic
Apply Before: 09/29/2026, 12:00 AM
Degree Level: Bachelor's Degree
Locations: 12901 Bruce B Downs Blvd, Tampa, FL, 33612, US
Hiring Salary: $50,500 Annually
Essential Personnel: No
Job Description
The Office of Undergraduate Studies is the central location for all undergraduate academic functions in the College of Public Health. This office centralizes student recruitment, pre and post admission advisement, monitoring of student progress and probationary status, certification of students for graduation, maintains student records and College academic files, implements, and evaluates college-wide academic policies related to undergraduates while operating our University wide undergraduate programs. The Office of Undergraduate Studies is led by the Assistant Dean for Undergraduate Studies who is part of the Dean's leadership team. At the USF College of Public Health, diversity, inclusion and social justice are part of our Core Values, and we encourage applications from individuals who have demonstrated their commitment to these values.
Responsibilities
Provide timely and accurate academic advising for undergraduate students in the College of Public Health (specific major). Make recommendations regarding course selection and hours per term based on student's professional goals, interests, and previous academic performance to ensure timely graduation. Advise prospective and current students in the undergraduate major and minor. Perform basic statistical analysis and other mathematical calculations pertaining to advising (e.g. GPA, weighted averages, academic probation, etc.). Respond to student and university emails within 48 business hours.
Interpret and apply SUS/USF/COPH policies and procedures as related to student advising to faculty, students, and staff. Maintain current knowledge of university policies and procedures, academic programs and other programs and services. Assist in conducting small and large group sessions with students face to face and/or virtually to analyze progress towards academic completion of requirements from the university, ensuring students are properly informed regarding specific requirements that must be met for graduation. Facilitate use of university systems such as Banner, Degree Works, Archivum, Civitas, and other platforms for advising and university initiatives.
Evaluate AP/IB/AICE/CLEP scores and previous academic work of FYS and transfer students to ensure proper placement in USF courses and determine how course work will be applied towards satisfying academic requirements at USF. Communicate and clarify the results of course evaluations to students. Collaborate with advising team for Orientation procedures. Send outreach and pre-register incoming FYS students prior to their orientation to ensure they are registered in a first semester schedule. Outreach and meet with incoming transfer students prior to their orientation to provide a schedule. Deliver orientation presentation.
Assist with the organizational and implementation of retention programs that provide the necessary resources to assist students (FYS and transfer) in achieving academic success and retaining them at USF. This includes, but not limited to, outreach to students regarding midterm grades, academic standing, holds preventing registration, participation in registration workshops, monitoring registration, Finish in Four (FIF) etc. Provide advising material and resources for students both via the web and paper form.
Attend and participate in major recruitment activities for the college and admission events. Partake in trainings, presentations, and related conferences regarding advising.
Qualifications
Minimum
Job Category: Academic
Apply Before: 09/29/2026, 12:00 AM
Degree Level: Bachelor's Degree
Locations: 12901 Bruce B Downs Blvd, Tampa, FL, 33612, US
Hiring Salary: $50,500 Annually
Essential Personnel: No
Job Description
The Office of Undergraduate Studies is the central location for all undergraduate academic functions in the College of Public Health. This office centralizes student recruitment, pre and post admission advisement, monitoring of student progress and probationary status, certification of students for graduation, maintains student records and College academic files, implements, and evaluates college-wide academic policies related to undergraduates while operating our University wide undergraduate programs. The Office of Undergraduate Studies is led by the Assistant Dean for Undergraduate Studies who is part of the Dean's leadership team. At the USF College of Public Health, diversity, inclusion and social justice are part of our Core Values, and we encourage applications from individuals who have demonstrated their commitment to these values.
Responsibilities
Provide timely and accurate academic advising for undergraduate students in the College of Public Health (specific major). Make recommendations regarding course selection and hours per term based on student's professional goals, interests, and previous academic performance to ensure timely graduation. Advise prospective and current students in the undergraduate major and minor. Perform basic statistical analysis and other mathematical calculations pertaining to advising (e.g. GPA, weighted averages, academic probation, etc.). Respond to student and university emails within 48 business hours.
Interpret and apply SUS/USF/COPH policies and procedures as related to student advising to faculty, students, and staff. Maintain current knowledge of university policies and procedures, academic programs and other programs and services. Assist in conducting small and large group sessions with students face to face and/or virtually to analyze progress towards academic completion of requirements from the university, ensuring students are properly informed regarding specific requirements that must be met for graduation. Facilitate use of university systems such as Banner, Degree Works, Archivum, Civitas, and other platforms for advising and university initiatives.
Evaluate AP/IB/AICE/CLEP scores and previous academic work of FYS and transfer students to ensure proper placement in USF courses and determine how course work will be applied towards satisfying academic requirements at USF. Communicate and clarify the results of course evaluations to students. Collaborate with advising team for Orientation procedures. Send outreach and pre-register incoming FYS students prior to their orientation to ensure they are registered in a first semester schedule. Outreach and meet with incoming transfer students prior to their orientation to provide a schedule. Deliver orientation presentation.
Assist with the organizational and implementation of retention programs that provide the necessary resources to assist students (FYS and transfer) in achieving academic success and retaining them at USF. This includes, but not limited to, outreach to students regarding midterm grades, academic standing, holds preventing registration, participation in registration workshops, monitoring registration, Finish in Four (FIF) etc. Provide advising material and resources for students both via the web and paper form.
Attend and participate in major recruitment activities for the college and admission events. Partake in trainings, presentations, and related conferences regarding advising.
Qualifications
Minimum
- Bachelor's degree related to the Advisor's specific responsibilities.
- 1+ year of experience in advising or related academic functions within higher education.