Job Details
Working Title: Academic Affairs Part-Time Office Assistant (BCES + PSYC) H-492
Role Title: Administrative Office Specialist II
Position Number: H-492
FLSA: Non Exempt
Appointment Type: Part Time
Type of Posting: General Public
Is Sensitive Position?: No
Designated Personnel: No
Responsible Employee: This position is designated as a “responsible employee” who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.
Statement of Economic Interest: No
Is this a restricted position subject to availability of funding?: No
Departmental Objective:
The Departments of Psychology and Biology, Chemistry & Environmental Science focus on preparing all students to engage actively with the world and discover answers to real-world problems. Using scientific, mathematical, and statistical methodologies, we educate our students to engage in evidence-based thinking, analyze problems, and question from multiple perspectives in the classroom, laboratory, and in the broader world. We offer degree programs in biology, chemistry, psychology, and neuroscience. We offer multiple minors in these and related areas and support multiple interdisciplinary minors.
Purpose of the Position:
The Multi-Department Office Assistant for the Departments of Psychology (PSYC) and Biology, Chemistry & Environmental Science (BCES) provides administrative and clerical support to ensure the efficient day-to-day operations of both departments. The position supports Department Chairs, Program Directors, full-time faculty, and part-time and adjunct faculty by coordinating a range of administrative, operational, and departmental activities. This role requires strong organizational skills, initiative, discretion, sound judgment, and the ability to effectively manage competing priorities across two distinct academic departments. The successful candidate must also demonstrate technical proficiency and the ability to learn and adapt to new software, systems, and institutional processes. The Office Assistant works closely with the Academic Affairs Business Manager for BCES and PSYC, as well as the Department Chairs, to support departmental operations and maintain continuity in administrative processes. Through effective communication, responsiveness, and a commitment to high-quality service, this position supports the departments’ and the University’s commitment to providing an excellent experience for students, faculty, staff, and guests.
Knowledge, Skills, and Abilities Related to Position:
- Ability to quickly learn and effectively use institution-specific software, systems, and procedures.
- Demonstrated proactive problem-solving and critical-thinking skills.
- Strong organizational skills and exceptional attention to detail.
- Excellent computer proficiency, including word processing, spreadsheet, internet, and electronic mail applications.
- Proficiency in typing and data entry, including the ability to work with mathematical symbols and other specialized formatting, as needed.
- Knowledge of general office practices and procedures, office equipment, and records management.
- Ability to interact professionally and effectively with a variety of constituents, including prospective and current students and their families, faculty, staff, and members of the public.
- Ability to monitor and manage budget expenditures and supply purchases using spreadsheet and other financial tracking tools.
- Ability to supervise, coordinate, and assign responsibilities to departmental student workers.
- Ability to maintain and manage departmental inventory and equipment records.
- Ability to work independently, exercise sound judgment, and manage multiple priorities while collaborating effectively with faculty, staff, students, and other stakeholders.
Education, Experience, Licensure, Certification Required:
Education:
- High school graduate or equivalent education/experience that equates to a high school diploma.
Experience:
- Experience providing administrative, clerical, or office support in a professional environment.
- Prior experience with standard office software, including word processing and spreadsheet software.
- Experience maintaining records, files, or other confidential information.
Additional Consideration(s):
Education:
- Associate’s or bachelor’s degree.
Experience:
- Experience in an office management, administrative coordinator, executive assistant, or similar role.
- Previous administrative experience in a higher education or academic environment.
- Experience supporting multiple supervisors or managing administrative responsibilities for a complex office or department.
- Experience with scheduling, room reservations, event planning, and coordination.
- Experience maintaining websites or other online content.
- Experience with inventory management, equipment tracking, purchasing, or surplus/disposal processes.
- Experience supervising, training, or coordinating the work of student employees or other support staff.
- Experience with database, scheduling, or academic administrative systems.
Role Code: 19012
Salary Information:
Salary $18.19 to $22.74 per hour, Commensurate with Education and Experience
Conditions of Employment:
- This is an HOURLY position and does NOT entitle the incumbent to Commonwealth of Virginia benefits and is limited to 1500 hours in a 365-day period.
- Selected candidate will be required to attend a 2-Day New Employee Orientation Program.
Is this position telework eligible?: No
Light Lifting (less than 20 lbs.): Essential
Moderate Lifting (20-50 lbs.): Marginal
Heavy Lifting (more than 50 lbs.): Non-Applicable
Pushing/Pulling: Essential
Standing: Marginal
Sitting: Essential
Bending: Marginal
Walking: Essential
Climbing: Non-Applicable
Reaching: Marginal
Repetitive Motion: Marginal
Fast Pace: Marginal
Average Pace: Essential
Multiple Priorities: Essential
Intense Customer Interaction: Marginal
Multiple Stimuli: Marginal
Frequent Changes: Marginal
Memory: Essential
Reasoning: Essential
Hearing: Essential
Reading: Essential
Analyzing: Essential
Logic: Essential
Verbal Communication: Essential
Written Communication: Essential
Number of Vacancies: 1
Posting Date: 09/14/2026
Closing Date: 09/28/2026
Open Until Filled: No
Special Instructions to Applicants:
CNU will only accept online applications through the jobs.cnu.edu website. Online applications must be received by midnight on the closing date indicated in a job announcement. Faxed, emailed, hand-delivered or mailed applications and attachments will NOT be accepted. Applicants are welcome to complete an online application by using computers located in the Office of Human Resources. Address: CNU North – 321 Hiden Boulevard, Suite 101, Newport News, VA 23606. Public computers are also available in nearby libraries and at the Virginia Employment Commission. Address: 600 Butler Farm Road, Hampton, VA 23666 (M-F 9am-4:30pm).
In order to be considered for this position, your application must provide evidence of experience and/or education supporting the requirements outlined in the posting. We encourage you to be clear and specific when describing your experience. *Responses to supplemental questions alone are not considered evidence of experience and/or education.
Quick Link for Direct Access to Posting:
https://jobs.cnu.edu/postings/21226
EEO/Diversity Statement(s):
Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity.
Notice of Non-Discrimination & Title IX Policy Statement
Reasonable Accommodation Request:
Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.
Alternative Hiring Process:
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.
To be considered for this opportunity, applicants will need to upload an approved AHP Letter received from the Department for Aging & Rehabilitative Services (DARS) or from the Department for the Blind & Vision Impaired (DBVI) to their applications.
Note: Certificates of Disability provided by DARS or DBVI dated April 1, 2022, through February 29, 2024, will still be accepted as applicable for the AHP. The name change to AHP Letter became effective March 1, 2024.
Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their AHP Letter.
Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Background Check:
Applicant finalists are required to complete a CNU sponsored background check. After accepting employment, individuals are required to complete a USCIS Form I-9 (employment eligibility verification) and present documentation from the USCIS List of Acceptable Documents that establishes both their identity and employment authorization to work in the United States. The provided documents will be verified through the Department of Homeland Security E-Verify website.
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