Academic Department Manager (Dance, Film Studies, Music, Phys. Ed)

Reporting to the Associate Director of Academic Administration, the Academic Department Manager is responsible for the operation of the Dance, Film Studies, Music & Physical Education departments. They will provide comprehensive business support to the chairs within their cluster and serve as a key partner to the Provost's Office to develop and refine strong operational protocols and business processes. The Manager will supervise one or more department assistants, each of whom supports one or more departments or programs.

Essential Duties Summary:

• Management of Department/Program Assistants
  • Manage performance, guide career and personal development, and direct the work of administrative assistants. Rationalize work assignments across the assigned cluster.
  • Primary liaison with the Provost's Office to determine necessary training and resources for the cohort to succeed.
  • With the Provost's Office, maintain, revise, and update a process guide for department assistants.
• Management of Student Workers
  • Assess department or program need for administrative support from student workers
  • Supervise and review student workers who support the department with administrative tasks
• Budget and Financial Management
  • Partner with chairs/directors in developing annual operating budget requests, including proactive planning, management and projection of expenditures across the full complement of operating lines (travel, events, honoraria, programs, etc...). Advise the chair on budget performance throughout the fiscal year, including providing reports as needed.
  • Partner with chairs/directors in developing annual instructional budget and administrative staff requests and planning searches for any departmental hires (staff, students, faculty).
  • Participate in budget review discussions with chair(s) and budget team within the Provost's Office.
  • Review and approve financial transactions from the administrative cluster
• Partner with chairs in curricular planning exercises in dialogue with the Provost's office and the Registrar regarding course scheduling, communication with Columbia cognate department, faculty leaves, advising assignments, contingent faculty, TAs and graders
• Partner with chairs to plan department and program assessments, accreditation exercises and reviews.
• Partner with chairs to quantify space planning and improvements in dialogue with Provost's office and Capital Projects.
• Partner with chairs to develop schedule and plan for events and draft announcements and communications
• Other duties as assigned, including reassignment of constituent departments and academic programs within the administrative cluster based on evolving operational needs

Skills, Qualifications & Requirements:

Required Qualifications Summary

• Bachelor's degree preferred and 5 years related experience, or two years of college and 5 - 7 years related experience
• Excellent organizational ability
• Ability to set priorities, balance competing responsibilities, and work both under pressure, and independently without immediate supervision
• Excellent computer skills; including experience with word processing, spreadsheets, email, and online calendaring.
• Tact and good judgment in dealing with a variety of constituencies
• Excellent communication skills, both verbal and written.
• Experience as an administrator

Preferred Qualifications

• Experience managing an office and/or staff.
• Experience working with faculty and students in an academic environment.
• Experience transacting in Workday or another Employee Management System.

This job is currently a hybrid position and may require a presence in the office up to five times a week, including for team and full staff meetings and other times as directed by the supervisor.