Overview

The Samuel Ginn College of Engineering's Mechanical Engineering Department is seeking candidates for an Academic Programs Administrator I/II/III position. The successful candidate must be exceptionally motivated, strongly service-oriented, possess strong organizational and problem-solving skills, have excellent communication and operational management skills, and be fully prepared to thrive in a fast-paced academic environment characterized by dynamic growth.

Responsibilities

This individual will assist the Department Chair and faculty with a variety of high-level administrative/professional program support responsibilities, including:

Serve as the primary point of contact for the department, providing professional front office support to faculty, staff, students, vendors, and visitors while overseeing daily departmental operations and shared spaces.
Manage and maintain departmental facilities, conference rooms, office equipment, mail distribution, supplies, and common areas to ensure a clean, organized, functional, and professional environment.
Coordinate departmental key and card access requests, building maintenance issues, office moves, repairs, and vendor communication while serving as liaison between faculty, Facilities, OIT, ENS, and outside service providers.
Provide frontline IT and technical support by troubleshooting technology issues, assisting with conference room and classroom functionality, and coordinating resolutions with university support teams.
Administer hiring, onboarding, payroll, labor distributions, and timekeeping processes for approximately 100 undergraduate student employees each semester, ensuring compliance and accurate payroll processing.
Recruit, train, schedule, supervise, and mentor front office student employees while coordinating complex semester schedules to maintain consistent operational coverage and a positive, service-oriented environment.
Manage departmental shipping and receiving operations, including incoming deliveries, outgoing freight and international shipments, and copier and inventory management.
Coordinate departmental meetings, seminars, receptions, recruitment events, advisory board activities, and special events, including catering, scheduling, room setup, logistics, hospitality, and guest support.
Organize prospective graduate student visits by coordinating schedules, visitor itineraries, parking, hospitality, and communication between faculty, students, and guests.
Support faculty and academic operations through exam printing, assignment coordination, proctoring assistance, and other instructional support activities.
Coordinate ordering and approval processes for promotional items, apparel, and branded materials while working with university communications, licensing, and vendors to ensure compliance with university procedures.

Qualifications

Level I: Bachelor's degree (no specific discipline).

Level II: Bachelor's degree (no specific discipline) and 2 years of experience in project or program administration.

Level III: Bachelor's degree (no specific discipline) and 4 years of experience in project or program administration.

For positions that require the employee to teach, a Master's degree will be required.

SUBSTITUTIONS ALLOWED FOR EDUCATION: Yes, When a candidate has the required experience, but lacks the required education, they may normally apply additional relevant experience toward the education requirement, at a rate of two (2) years relevant experience per year of required education.

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Overview

Responsibilities

This individual will assist the Department Chair and faculty with a variety of high-level administrative/professional program support responsibilities, including:

Serve as the primary point of contact for the department, providing professional front office support to faculty, staff, students, vendors, and visitors while overseeing daily departmental operations and shared spaces.
Manage and maintain departmental facilities, conference rooms, office equipment, mail distribution, supplies, and common areas to ensure a clean, organized, functional, and professional environment.
Coordinate departmental key and card access requests, building maintenance issues, office moves, repairs, and vendor communication while serving as liaison between faculty, Facilities, OIT, ENS, and outside service providers.
Provide frontline IT and technical support by troubleshooting technology issues, assisting with conference room and classroom functionality, and coordinating resolutions with university support teams.
Administer hiring, onboarding, payroll, labor distributions, and timekeeping processes for approximately 100 undergraduate student employees each semester, ensuring compliance and accurate payroll processing.
Recruit, train, schedule, supervise, and mentor front office student employees while coordinating complex semester schedules to maintain consistent operational coverage and a positive, service-oriented environment.
Manage departmental shipping and receiving operations, including incoming deliveries, outgoing freight and international shipments, and copier and inventory management.
Coordinate departmental meetings, seminars, receptions, recruitment events, advisory board activities, and special events, including catering, scheduling, room setup, logistics, hospitality, and guest support.
Organize prospective graduate student visits by coordinating schedules, visitor itineraries, parking, hospitality, and communication between faculty, students, and guests.
Support faculty and academic operations through exam printing, assignment coordination, proctoring assistance, and other instructional support activities.
Coordinate ordering and approval processes for promotional items, apparel, and branded materials while working with university communications, licensing, and vendors to ensure compliance with university procedures.

Qualifications

Level I: Bachelor's degree (no specific discipline).

Level II: Bachelor's degree (no specific discipline) and 2 years of experience in project or program administration.

Level III: Bachelor's degree (no specific discipline) and 4 years of experience in project or program administration.

For positions that require the employee to teach, a Master's degree will be required.

Contract Type Continuing

This is a Preview Listing…

You must sign in to see the full job description, and to apply.

Manage / Upgrade this job to a Full Job Listing.

Find Your Best Opportunity

Tell them AcademicJobs.com sent you!

Overview

Responsibilities

This individual will assist the Department Chair and faculty with a variety of high-level administrative/professional program support responsibilities, including:

Serve as the primary point of contact for the department, providing professional front office support to faculty, staff, students, vendors, and visitors while overseeing daily departmental operations and shared spaces.
Manage and maintain departmental facilities, conference rooms, office equipment, mail distribution, supplies, and common areas to ensure a clean, organized, functional, and professional environment.
Coordinate departmental key and card access requests, building maintenance issues, office moves, repairs, and vendor communication while serving as liaison between faculty, Facilities, OIT, ENS, and outside service providers.
Provide frontline IT and technical support by troubleshooting technology issues, assisting with conference room and classroom functionality, and coordinating resolutions with university support teams.
Administer hiring, onboarding, payroll, labor distributions, and timekeeping processes for approximately 100 undergraduate student employees each semester, ensuring compliance and accurate payroll processing.
Recruit, train, schedule, supervise, and mentor front office student employees while coordinating complex semester schedules to maintain consistent operational coverage and a positive, service-oriented environment.
Manage departmental shipping and receiving operations, including incoming deliveries, outgoing freight and international shipments, and copier and inventory management.
Coordinate departmental meetings, seminars, receptions, recruitment events, advisory board activities, and special events, including catering, scheduling, room setup, logistics, hospitality, and guest support.
Organize prospective graduate student visits by coordinating schedules, visitor itineraries, parking, hospitality, and communication between faculty, students, and guests.
Support faculty and academic operations through exam printing, assignment coordination, proctoring assistance, and other instructional support activities.
Coordinate ordering and approval processes for promotional items, apparel, and branded materials while working with university communications, licensing, and vendors to ensure compliance with university procedures.

Qualifications

Level I: Bachelor's degree (no specific discipline).

Level II: Bachelor's degree (no specific discipline) and 2 years of experience in project or program administration.

Level III: Bachelor's degree (no specific discipline) and 4 years of experience in project or program administration.

For positions that require the employee to teach, a Master's degree will be required.

Contract Type Continuing

This is a Preview Listing…

You must sign in to see the full job description, and to apply.

Manage / Upgrade this job to a Full Job Listing.

Find Your Best Opportunity

Tell them AcademicJobs.com sent you!

Overview

Responsibilities

This individual will assist the Department Chair and faculty with a variety of high-level administrative/professional program support responsibilities, including:

Serve as the primary point of contact for the department, providing professional front office support to faculty, staff, students, vendors, and visitors while overseeing daily departmental operations and shared spaces.
Manage and maintain departmental facilities, conference rooms, office equipment, mail distribution, supplies, and common areas to ensure a clean, organized, functional, and professional environment.
Coordinate departmental key and card access requests, building maintenance issues, office moves, repairs, and vendor communication while serving as liaison between faculty, Facilities, OIT, ENS, and outside service providers.
Provide frontline IT and technical support by troubleshooting technology issues, assisting with conference room and classroom functionality, and coordinating resolutions with university support teams.
Administer hiring, onboarding, payroll, labor distributions, and timekeeping processes for approximately 100 undergraduate student employees each semester, ensuring compliance and accurate payroll processing.
Recruit, train, schedule, supervise, and mentor front office student employees while coordinating complex semester schedules to maintain consistent operational coverage and a positive, service-oriented environment.
Manage departmental shipping and receiving operations, including incoming deliveries, outgoing freight and international shipments, and copier and inventory management.
Coordinate departmental meetings, seminars, receptions, recruitment events, advisory board activities, and special events, including catering, scheduling, room setup, logistics, hospitality, and guest support.
Organize prospective graduate student visits by coordinating schedules, visitor itineraries, parking, hospitality, and communication between faculty, students, and guests.
Support faculty and academic operations through exam printing, assignment coordination, proctoring assistance, and other instructional support activities.
Coordinate ordering and approval processes for promotional items, apparel, and branded materials while working with university communications, licensing, and vendors to ensure compliance with university procedures.

Qualifications

Level I: Bachelor's degree (no specific discipline).

Level II: Bachelor's degree (no specific discipline) and 2 years of experience in project or program administration.

Level III: Bachelor's degree (no specific discipline) and 4 years of experience in project or program administration.

For positions that require the employee to teach, a Master's degree will be required.

Contract Type Continuing

This is a Preview Listing…

You must sign in to see the full job description, and to apply.

Manage / Upgrade this job to a Full Job Listing.

Find Your Best Opportunity

Tell them AcademicJobs.com sent you!

Academic Programs Administrator

Auburn University

Auburn, AL, USA

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Academic Programs Administrator

Auburn University

Auburn, AL, USA

Overview

This is a Preview Listing…

Related Jobs - August 10, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

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Academic Programs Administrator

Auburn University

Auburn, AL, USA

Overview

This is a Preview Listing…

Related Jobs - August 10, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

AAPG | SEG International Meeting for Applied Geoscience & Energy (IMAGE) 2026

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Academic Programs Administrator

Auburn University

Auburn, AL, USA

Overview

This is a Preview Listing…

Related Jobs - August 10, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

AAPG | SEG International Meeting for Applied Geoscience & Energy (IMAGE) 2026

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)