Academic Records Graduation Coordinator

Job Description:

Located in Ōtautahi | Christchurch, Aotearoa | New Zealand

• 5 weeks annual leave +5 days university holidays
• Professional development opportunities
• Generous superannuation provisions (up to 6.75% employer contribution)
• Permanent, 37.5 hours per week

Kia hiwa rā, kia hiwa rā!
He hiahia, he pūkenga nōu ki te mahi a te Academic Records Graduation Coordinator? Nāia te pōwhiri nā Te Whare Wānanga o Waitaha kia tono mai i te tūranga nei.

Āu Mahi | What You Will Do

In this role you will be responsible for assessing the eligibility of students to graduate against academic regulations, resolving student queries with Faculties and academic leaders, and providing clear, timely advice to students and staff. All while supporting the development of improved processes and systems, contributing to automation initiatives, and managing micro-credentials and digital badges. You will engage with a wide range of stakeholders while maintaining high levels of accuracy, confidentiality, and professionalism in all aspects of academic records management. You will ensure accurate academic records and eligibility checks are completed so students are appropriately informed of their eligibility to graduate. You will manage graduation data, prepare certificates and conferral lists, and work closely with the Events team to support the successful delivery of graduation ceremonies.

Mōu | Who You Are

You are a highly organised and detail-focused administrator who enjoys working with complex information and delivering high-quality outcomes in a deadline-driven environment.

You will also be able to demonstrate experience in:

• 3 years administration experience and excellent organisational skills, including the ability to cope with competing demands.
• Experience in tertiary or secondary education environments with a strong understanding of the sector.
• Demonstrated experience interpreting and applying policies, rules, or regulations.
• Strong experience managing data, reporting, and high-volume processing with accuracy.
• Advanced practical experience using Microsoft Office, particularly Excel.
• Demonstrated experience engaging with stakeholders and providing clear advice.
• Proven ability to work both independently and collaboratively under pressure.

You will bring strong analytical thinking, attention to detail, and a commitment to delivering excellent service aligned with UC’s values and culture, promoting a positive and inclusive work environment.

Mahi Ngātahi | Who You Will Work With

You will work closely with the Academic Records team, Events team, and Digital Services, as well as Faculty staff, Academic Services Managers, and senior academic leaders. Engaging with external partners and students, acting as a key point of contact for graduation-related enquiries.

Ngā Painga o UC | Why UC

At UC, being part of our team means more than just a job. We are committed to supporting our kaimahi | staff’s career and wellbeing with benefits designed to help our kaimahi grow and feel connected, supported and valued.

UC’s Benefits approach is shaped by Ngā Uara | Our Values Whanaungatanga, Tiakitanga, and Manaakitanga. They are designed to be relevant, support and inspire our people, they include:

• 5 weeks annual leave +5 days university holidays
• UC Parental Leave (up to 9 weeks paid) + 26 weeks Government paid parental leave and onsite childcare facility
• generous employer contribution to superannuation (up to 6.75%)
• flexible working arrangements
• professional development and study opportunities
• supportive working environment
• a wide range of retail discounts across shopping, entertainment and travel
• on-campus staff discounts including UC RecCentre
• living in revitalised Ōtautahi | Christchurch, Aotearoa New Zealand
• a unique working environment in a beautiful campus with access to UC facilities such as UC RecCentre and Staff Club at discounted rates plus onsite cafés and eateries, and more.

For more information, please visit us: https://www.canterbury.ac.nz/about-uc/work-at-uc/benefits-working-uc

For more information about Te Whare Wānanga o Waitaha | University of Canterbury, please visit https://www.canterbury.ac.nz/

The closing date for this position is: 3 May 2026 (midnight, NZ time)*Please note, applications will be reviewed as they are received, and interviews may take place before the close date.*

Pēhea te tono mai | How You Apply

Applications for this position must be submitted via our careers website and should include a cover letter and resume.

Please note, we do not accept applications by email, however we are happy to answer your queries in relation to the application process, please forward these to WorkatUC@canterbury.ac.nz

You must have Aotearoa New Zealand or Australian citizenship/permanent residency to be considered for this role.