Account Clerk III
Position Summary
Under minimal oversight, serve as the technical resource, performing the more complex clerical accounting duties such as opening and closing accounts, posting to ledgers, preparing journal entries, and financial reports.
For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting click here.
Typical Duties
Prepare change funds for revolving fund operations; evaluate records for accuracy of balances, postings, calculations, and other records pertaining to business or operating transactions, and reconcile or note discrepancies; compile reports and tables to show statistics related to cash receipts, expenditures, accounts payable and receivable, and profit and loss; prepare bank deposits and reconcile cash register tapes; serve as counter receptionist providing general information on college activities and answers student questions using databases and District's website; perform basic financial calculations such as amounts due, balances, discounts, equity, and principal; review data for accuracy and completeness and reconcile discrepancies; prepare daily cash reports and accounts payable using accounting programs and reports; process incoming invoices by checking extensions, discounts and tax; verify balances and entries, calculations, and postings recorded by other workers; process negotiable instruments such as checks and vouchers; prepare student loan checks for distribution; process credit card transactions; perform financial calculations, such as calculations for student installment payment plans; prepare and input purchasing requisitions.
Prepare financial and statistical reports; process invoices, returned checks, posts bad debt entries, coordinate with collection agencies or follow up on collections of past due receivables; handle student related issues; monitor and reconcile account balances before issuing checks; prepare accounts payable for payment and pay invoices; review requisitions for completeness and accuracy; assist with the audit of warrants before they are distributed; determine applicability of federal or state tax and apply correct rate; audit student and classified employee Intents to Employ and timesheets, verify account codes used, and assist in resolving payroll problems and issues; assign or use accounting code numbers for income and expenditure items; prepare files and verify accuracy for hand-generated checks; perform financial calculations and analyze information on travel authorizations/disbursements to ensure adherence to District policy; receive control figures and balance output data to control figures; prepare journal entries and budget transfers. Perform related duties as assigned.
Process receiving transactions on purchase orders; prepare daily trial balances, bank reconciliation's, profit and loss statements, and sales tax reports; maintain claims registers and general ledger journals for District funds, accounts payable, student refunds, and vendor warrants; maintain fixed asset data; perform general ledger posting for income and journals and analyze for accuracy of postings; serve as full-charge bookkeeper for student association and other college collected funds and accounts; reconcile college journals with District reports, and District journal with County of Sacramento journal; close and reopen books of account, such as reconciling and balancing for year-end close. Perform related duties as assigned.
Minimum Qualifications
EXPERIENCE: Three years of experience related to the duties of the position.
Promotional: One year of experience in Los Rios Community College District performing clerical duties as an Account Clerk II. (Promotional applies to regular, current Classified employees working with the Los Rios Community College District.)
Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.
( Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: One year of education is equal to 30 semester units.)
Education must be from an accredited institution.
Application Instructions
Before You Apply: Follow the steps below to ensure your application is complete and ready for review. Applicants not following the guidelines below may be disqualified. Do not submit additional materials not requested or you may be disqualified.
Required Application Documents: Applicants must submit the following
- Los Rios Community College District Application
- Letter of Interest
- Resume
Additional Instructions:
- Only information listed on the application and transcripts (if requested) will be used to verify Minimum Qualifications.
- Applications stating see other documents e.g. “see resume” or “see transcripts” will be disqualified.
- Applications missing any required documentation will be disqualified.
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