Accounting Assistant

Job Summary

Supports assigned department, location, unit and/or college by performing administrative tasks, including maintaining accounting records, processing transactions, reconciling accounts, and fielding communications with faculty, staff, students and vendors.

Responsibilities

KEY RESPONSIBILITIES:

1. Performs general accounting duties for the assigned area
2. Prepares invoice packets and reviews expense reports and invoices, checking for compliance
3. Reconciles accounts to general ledger
4. Prepares assigned grants and/or contracts
5. Manages assigned vendor accounts per established guidelines
6. Provides administrative support to the department by monitoring department inbox and phones, data entry, journal entry, filing and scans documents
7. Provides reports and queries as requested or assigned
8. Communicates with vendors, faculty and staff regarding reimbursement request discrepancies

Required Qualifications

Educational Requirements

High school diploma or equivalent

Required Experience

On-the-job training provided

Preferred Qualifications

Preferred Educational Qualifications

An undergraduate or advanced degree from an accredited institution of higher education related to accounting, finance, business or other related field

Preferred Experience

PeopleSoft software experience
Previous accounting or financial services experience

Knowledge, Skills, & Abilities

ABILITIES

Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE

Advanced data entry and 10 key skills
Understands accounting processes and basic bookkeeping procedures (Accounts Payable, Accounts Receivable)

SKILLS

Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette