Accounting Associate

Job Summary

Provides customer service, performs all duties which relate to accounting which includes: accounts payable and/or accounts receivable, refunds, encumbering and disbursing funds for college expenses, cashiering duties, cash handling, and communicates with the general public. Performs other job related duties relative to the area of responsibility.

Job Duties

Compiles and prepares appropriate data for account receivable billing; ensures accuracy of data for billing purposes. Assists vendors, departments, employees, and students by providing requested information or materials. Receives, sorts, and processes a variety of invoices and billings; Maintain vendor information in host system. Provides competent, professional and quality service. Maintains confidentiality of information and works in accordance with FERPA guidelines on the disclosure of information. Processes computer generated reports as necessary; reviews for accuracy. Performs a variety of general clerical duties including word processing, maintaining files and records. Inputs documents into computerized accounting programs and processes computer output. Monitors, balances, and reconciles vendor accounts. Prepares various tax returns including 1099 reports. Maintains the office supply inventory and forms inventory. Provides training to faculty and staff on various accounts payable processes. Custodian of Business Office Pro-Card. Reconciles transactions each month. Maintains the physical plant utility expense spreadsheet. Receipting of purchase orders for Canon and Shred-it. Reconcile/audit travel expense claims. Other duties as assigned.

Minimum Qualifications

High School diploma or equivalent. One (1) year of related experience.

Preferred Qualifications

Associate's degree.

Knowledge, Skills, and Abilities

Must demonstrate excellent communication skills. (Written and verbal). Must be committed to a positive customer service philosophy. Intermediate skill level using Microsoft Excel, Word, Outlook, Internet. Knowledge of principles and procedures of financial record keeping and reporting. Knowledge of modern office procedures, methods and computer equipment. Basic math and alphabetizing skills. Confident in using own initiative, prioritizing workload and meeting deadlines. Detail oriented.

Pay Rate

$38,206 - $45,847 annual salary depending on experience