Accounts Payable & Cash Receipts Specialist

POSITION SUMMARY

To accurately process all accounts payable and cash receipts activity, manage vendor payment, reporting, year-end filing, and journal entries. This position also serves as back up for and assists with payroll and accounting functions when the need arises.

POSITION DUTIES AND RESPONSIBILITIES

Essential Functions of the Position:

Accounts Payable Processing

• Processing of Accounts Payable invoices, statements and purchase orders.
• Processing Accounts Payable weekly check run.
• Reconciliation of Accounts Payable aging monthly.
• Vendor maintenance.
• W-9 and 1099 processing, maintenance and year end filing.
• Journal entries related to corrections, deferrals and accruals.
• Maintenance of AP related reports in Database (PO, Cash requirements, etc.).
• Queries and miscellaneous analysis related to payable as needed on an ad hoc and regular basis.
• Processing of advances, reimbursements and resolution of the advances remaining at month end with individuals.
• Updating and testing of workflow and system documentation of processes.
• Assisting with accounting and payroll functions when the need arises.

Cash Receipts Processing

• Record daily cash receipts
• Prepare daily cash deposit to bank via RDC.
• Financial service window coverage and complete petty cash transactions.
• Create, monitor, balance, and reconcile the deposits for the Student Financial Services area and Development department.
• Maintain detailed entries into the pledge receivables schedule and reconcile same.
• Analyze queries related to receivables on a regular and ad hoc basis

Other duties as assigned.