Accounts Payable Manager
Job Details
Accounts Payable Manager
Job Category: Finance/Budgets/Accounting
Requisition Number: ACCOU001323
Posted: April 21, 2026
Full Time
On-site
Rate: $68,000 USD per year
Monmouth University Main Campus
West Long Branch, NJ
The Accounts Payable Manager provides both leadership and hands-on management for the Accounts Payable function and is responsible for ensuring the accurate, timely, and compliant disbursement of University funds while guiding the department through a significant transformation from paper-based processes to automated, technology-driven workflows.
The incumbent will work closely with key administrative and financial functions to evaluate and implement new systems for invoice imaging, electronic approvals, and payment automation. This position requires a leader who can maintain operational excellence under the current manual processes while simultaneously preparing the department for future automation and system integration.
This is an in-person, on-campus, non-remote position
Key Responsibilities:
Operational Management (Current State)
- Lead, supervise, and develop the Accounts Payable team, including hiring, training, and performance management.
- Oversee daily AP processing to ensure invoices, reimbursements, and payments are completed accurately, approved properly, and issued on time.
- Review expense submissions, identify prepaid items, and ensure proper accounting treatment.
- Manage weekly check runs, payment approvals, voucher registers, and related journal entries.
- Maintain document imaging, record retention, and audit-ready files for all AP activity.
- Provide W-9s, tax-exempt forms, and support departments in resolving complex vendor issues.
- Ensure adherence to internal controls, audit standards, and University disbursement policies.
Process Improvement and Automation (Future State)
- Partner across key administrative and financial functions to review, evaluate, and recommend automated solutions for invoice scanning, electronic workflow approvals, and payment disbursements.
- Participate in planning and implementation of future AP automation projects, ensuring smooth transition from manual to digital processes.
- Assist in defining requirements, mapping current and future workflows, and establishing procedures for electronic document management and approvals.
- Develop and document new standard operating procedures (SOPs) to reflect process improvements and automation.
- Serve as a departmental lead for testing, training, and change management during system implementation phases.
Collaboration and Compliance
- Partner with Purchasing on vendor onboarding, tax classification, and setup standards.
- Maintain strong working knowledge of IRS reporting requirements, including W-9/W-8BEN collection and 1099 compliance.
- Collaborate with the Controller's Office to ensure accurate financial recording and timely month-end and year-end closings.
- Serve as the primary liaison with campus departments regarding payment status, disbursement policies, and AP procedures.
- Assist with audits (internal and external) by providing required supporting documentation as needed.
Leadership and Team Development
- Supervise and mentor the Accounts Payable team, fostering an environment of accountability, collaboration, and service excellence.
- Promote cross-training of subordinates to ensure continuity of operations.
- Identify opportunities to streamline workflows and strengthen internal controls.
- Communicate effectively with university departments to enhance understanding of Accounts Payable procedures and upcoming system changes.
- Support training efforts for departments and new employees on AP procedures and system changes.
Minimum Qualifications Required:
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- 4 years of professional experience in accounts payable, including at least 2 years in a supervisory or managerial capacity.
- Experience in analysis of accounts payable practices, policies, and operations; including making recommendations.
- Strong understanding of accounting principles, internal controls, and GAAP.
- Experience with ERP financial systems and AP automation platforms and workflows.
- Ability to manage both operational tasks and strategic process improvements.
- Knowledge of IRS vendor reporting requirements, including W-9/W-8BEN and 1099 processes.
- Strong leadership, analytical, problem-solving, communication, and interpersonal skills.
- Intermediate proficiency in MS Word and Excel; familiarity with document imaging systems.
Preferred Qualifications:
- Experience in higher education nonprofit is preferred.
- Experience with Ellucian Colleague
- Prior involvement in major AP automation projects.
- Experience participating in system implementations or workflow automation projects.
- Familiarity with procurement-to-pay (P2P) concepts and integration points.
- Project management or change management experience.
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