Accounts Payable Specialist

Job Details

SUBR | Accounts Payable Specialist | Position Type: Full-Time Unclassified | Salary: $45,000

Application Deadline: July 24, 2026

JOB DESCRIPTION:

The Accounts Payable Specialist is responsible for the accurate and timely processing of financial transactions in accordance with applicable State and Federal regulations and University fiscal policies. Working under direct supervision, this entry-level position supports the integrity of the University's financial operations by assisting with vendor, employee, and student payment activities and by helping ensure compliance with established procedures and audit standards. The Accounts Payable Specialist applies attention to detail and follows defined procedures in handling purchase orders, invoices, and disbursements.

JOB RESPONSIBILITIES:

• Accounts Payable Processing & Vendor Support: Process vendor, employee, and purchase orders and 1099 reporting under supervisory guidance. Review vendor accounts in the general ledger, monitor open encumbrances, and flag incomplete documents for resolution. Process requisitions and invoices according to purchase order type, including confirming standard and standing orders and coordinating daily batch processing. Route pending invoices for required authorization and obtain signatures for two-way receiving verification. Research outstanding vendor invoice statements and communicate with vendors regarding payment status. Forward discrepancies to supervisory staff and follow up to ensure timely resolutions. Communicate with vendors regarding payment status. Forward discrepancies to supervisory staff and follow up to ensure timeliness.
• Financial Verification Review calculations on requisitions, purchase orders, and invoices to confirm accurate application of taxes, discounts, deductions, and additional charges. Escalate discrepancies to the supervisor for review.
• Student Refunds: Process student BankMobile refunds. Send timely communications to university personnel to validate receipt of goods and services.
• Documentation & Recordkeeping: Maintain complete and accurate accounting documentation for regular pay, purchase orders, and invoices. Assist in gathering documentation requested for audit inquiries as directed by supervisory staff.
• Other Duties: Perform other duties as assigned to meet departmental needs, including participation in cross-training and support during peak processing periods such as fiscal year-end and audit cycles.

QUALIFICATIONS:

• GED/High School Diploma
• 2-3 years of Experience
• Experience in a higher education or governmental accounting environment