Accounts Receivable Specialist
Position Category: Staff (Non-Exempt)
FLSA: Non-exempt
FTE: 1
Location: Thousand Oaks
University Background:
The mission of California Lutheran University is to educate leaders
for a global society who are strong in character and judgment,
confident in their identity and vocation, and committed to service
and justice. Founded in 1959 in beautiful Ventura County, the
university has an enrollment of about 4,000 undergraduate and
graduate students who come from across the nation and around the
world from a diversity of backgrounds, cultures and faiths. As a
federally recognized Hispanic-Serving Institution, Cal Lutheran is
looking for candidates with a dedication to and success in working
in diverse communities. The university is committed to an inclusive
learning and work environment that values individual differences
and respects each person's dignity.
Basic Function:
Under the direction of the Director of Student Accounts, ensure
accurate billing of tuition and related fees to student accounts.
Working closely with Financial Aid, ensure correct and timely
posting of financial and students loans. Provide complete, accurate
and timely monthly billing statements for current student
receivables to students and to parents as requested. Analyze
student accounts to ensure proper application of University policy
and information flow from other system modules. And perform
accounting and clerical work necessary for the maintenance of
financial records related to student accounts.
Representative Duties:
- Assist Director of Student Accounts in implementing solutions
in areas of system functionality and logical coding structures.
E
Analyze and apply authorized posting of Financial Aid to
student accounts. E
Initiate data system process for calculating and applying
university charges to student accounts. E
Provides complete, accurate monthly billing statements for
current student receivables to students and parents. E
Create, maintain and update billing table set-up on billing
system for all terms and semesters. Responsible for processing and
posting approved revisions to tuition, room/board, and misc.
charges. E
Audit and review adjustments on tuition and fees and make
corrections as necessary. Contact SIS support as needed. E
Schedule term billing statements for undergraduate, graduate,
ADEP, delinquent students, employer reimbursement, special needs,
and pre-billing. E
Monitor and manage national and international student exchange
program billing and payment as required. E
Review requests to adjust student accounts. E
Periodically run and analyze credit balance report for need to
create refunds. Initiate refund as necessary. E
Use the systems technical tools to enhance the functionality of
the Accounts Receivable module. E
Act in supervisory capacity in the absence of the Manager of
Loans and Receivables. E
Review and mail monthly electronic and paper statements and
related correspondence. E
Assist in development of communication to educate perspective
and current students and families about their account. E
Produce and deliver year end 1098T forms to students, file
master file with the government. E
Assist other accounting areas as required/directed.
Can also include in daily operations:
- Provide assistance to students and staff by cashing personal
checks and responding to inquiries regarding accounts, assist
students at the counter; collect and process payments and assure
payments are applied to appropriate student accounts, prepare bank
deposits.
- Perform accounting/clerical work necessary for the maintenance
of financial records related to student accounts.
- Assist students with e-commerce inquiries.
- Process e-commerce credit and ACH payments for web-based
revenue site.
- Operate a computer terminal to input and maintain a variety of
accounting ledgers; prepare and input journal entries to general
ledger according to established procedures.
- Prepare accounting schedules, using Excel; prepare
correspondence using Word, as required.
- Follow-up on accounts, make phone calls, type letters and
promissory notes as necessary.
- Post non-sufficient funds items and make collection inquiries
according to established procedures.
- Prepare special billing statements for students and various
organizations, including but not limited to; foundations &
government agencies. Match and record payments when received.
- Organize employer reimbursement policies and contracts,
supervise inputting by student worker.
- Verify and balance credit card receipt records.
- Monitor cash reserves and maintain sufficient petty cash.
- Process wire transfers, prepare journal entries and maintain
related records as required.
- Assist other accounting areas as required/directed.
E = Essential Duties
Knowledge Of:
- University mission, policies, procedures and practices
- Operation of standard office machines and equipment.
- Microsoft Office programs including: Excel, Word, Outlook,
TEAMS
- Google suite of programs
- Accounts Receivable principles, practices, procedures and
terminology used in higher education.
- Operating computer applications for accounting and technical
aspects of account receivables.
- Student account activity (e.g., charges, application of
financial aid, payment plans, room and board, etc.)
- Record-keeping techniques.
- Telephone techniques and etiquette.
- Correct English usage, grammar, spelling, punctuation and
vocabulary.
- Interpersonal skills using tact, patience and courtesy.
Ability To:
- Effectively manage multiple broad projects and meet
deadlines
- Perform and review detailed financial transactions related to
accounts receivable for accuracy and appropriateness
- Organize and prioritize various projects and timelines
- Detect accounting errors efficiently with speed and
accuracy
- Function well under pressure and maintain a pleasant customer
service attitude
- Work quickly and accurately with minimal supervision
- Present and communicate effectively both orally and in
writing
- Work independently, confidentially and with little
supervision.
- Understand and interpret campus financial policies and
procedures
- Utilize various computer software
- Respond to a wide variety of campus users.
- Communicate effectively, both orally and in writing.
- Establish and maintain effective working relationships with
supervisors and co-workers.
- Maintain standards of performance, both qualitative and
quantitative.
- Maintain records and prepare reports.
- Understand and follow oral and written directions.
- Meet schedules and timelines
Minimum Qualifications:
Any combination equivalent to: Bachelors degree, and five years
'experience in accounts receivable and/or general ledger
function.
Preferred Qualifications:
- Bachelor's degree in Accounting, Finance, Business
Administration, or a related field preferred.
- Strong knowledge of accounts receivable
processes, including invoicing, payment processing, cash
application, account reconciliation, credits, refunds, adjustments,
and collections.
- 2-4+ years of experience in accounts
receivable, billing, cash applications, accounting, or a related
financial role.
Licenses and Other Requirements:
Ability to travel to conduct work as needed.
Physical Abilities:
Detect to understand appropriate written correspondence;
communicate clearly to exchange information in person and on the
telephone; operate a computer and other office productivity
machinery, such as a calculator, copy machine, and computer
printer; stationary position for extended periods of time; move or
transport light objects up to 15 lbs; position self to store and/or
retrieve files
Working Environment:
Office environment; constant interruptions; continuous viewing of
computer monitors.
Hiring Range $28-$32
Posting Number: Staff005622022
Open Date: 09/14/2026
Close Date: 09/28/2026
Application Procedure/Special Instructions
To apply, visit https://careers.callutheran.edu/postings/13602
California Lutheran University is committed to providing equal
opportunity in employment for all persons, regardless of race,
religious creed, color, national origin, ancestry, physical
disability, mental disability, medical condition, marital status,
sex, age, sexual orientation, genetic information, gender, gender
identity or expression, or any other basis protected by applicable
law. No person shall be excluded from participation in, be denied
the benefits of, or be subjected to discrimination in any program,
activity or facility of the University on the basis of these
factors in a manner consistent with applicable federal and state
laws, regulations, ordinances, orders and rules, and University's
policies, procedures, and processes.
Upon request, reasonable accommodations in the application process
can be provided to individuals with qualifying disabilities. Please
contact the Human Resources Department for further information or
to request an accommodation.
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