Administration Assistant

PRIMARY DETAIL

• Salary Package: $81,323 per annum (HEW Level 4, Step 1), plus 17% superannuation and annual leave loading
• Appointment Type: 1 full-time, fixed term position until June 2027 and 1 full-time, continuing position
• Macquarie University (North Ryde) location

THE ROLE

We are seeking 2 enthusiastic and energetic Administration Assistants to join our team within Macquarie Business School. In this role, you will be a valued member of a collaborative team providing general administrative support to academic staff and graduate research students.

Key responsibilities may include, but are not limited to:

• Providing personal assistant support to the Head of Department, including diary management, logistics, room bookings, travel, material preparation and/or other administrative activities
• Providing operational support to staff, including facilities management, office and IT equipment, and enquiries relating to travel and credit card usage
• Coordinating and participating in Department meetings including scheduling and preparing agendas
• Organising events and seminars for the Department including arranging bookings, catering and room set up
• Processing timesheet payments to casual academic staff, ensuring adherence to the relevant Enterprise Agreement
• Responding to enquiries from Graduate Research students, regarding travel and reimbursements
• Supporting the onboarding of new staff, honorary appointees, and visitors to the Department in accordance with WHS and other University requirements
• Responding to, or appropriately escalating, queries to the School Operations Manager
• Assisting with the design, development, and implementation of improvements to administrative systems, processes and procedures as required