Administrative Assistant - Computer Science

Administrative Assistant - Computer Science

Southeast Missouri State University

Salary: Depends on Qualifications

Job Type: Full-Time

Job Number: 202600025-01

Location: Cape Girardeau, MO

Department: Computer Science

Position Summary

Administrative Assistant
Department of Computer Science
College of Business and Computing

Primary Responsibilities

• Provide full administrative support to department and faculty
• Greet visitors, answer phone lines, schedule campus visits while providing quality customer service to constituencies
• Calculate, record, balance, and monitor monthly income, expenditures, and account transfers
• Process purchase requisitions and invoice payments
• Enter detailed class information and instructor information into Banner for each term
• Contact publishers for textbook desk copies and process textbook requests from faculty
• Maintain department waiting lists for classes and run prerequisite checks for classes
• Complete bookkeeping requirements related to faculty/staff/student professional development and travel
• Help organize, attend, and take minutes at all department meetings
• Maintain various department mailing lists
• Maintain all department inventory (hardware, software and supplies)
• Compose and produce letters, memos, and reports
• Maintain and organize department and student files, both paper and electronic
• Schedule appointments, meetings, make reservations and travel arrangements
• Correspond with current and prospective students
• Help maintain department web page
• Supervise and manage student workers and organize the flow of work through the office

Required Qualifications

• High school diploma or GED
• Demonstrated administrative skills, including excellent interpersonal, verbal, and written communication skills
• Proficient knowledge of Word and Excel
• Excellent organizational and time management skills
• Demonstrated ability to handle multiple tasks with frequent interruptions
• Demonstrated ability to work independently with minimal supervision
• Evidence of accuracy in recording data and attention to detail
• Demonstrated ability to maintain positive relationships and understanding of customer service
• Experience with bookkeeping, contracts, and budget management (purchasing, accounts payable, receivables, etc.)
• Ability to handle sensitive and confidential information

Required Information & Deadline

Application Deadline: Review of applications will begin immediately.

To Apply: Complete the online application by clicking on the APPLY button at the top of the page. You will need to submit the following for your application materials to be complete.

• Letter of interest addressing all position qualifications
• Current resume
• Names and contact information of three professional references, which may be requested at a later date if not submitted