Administrative Assistant, Department of Translational Neuroscience

Position Highlights

The Translational Neuroscience team seeks to hire an Administrative Support Assistant III. The main responsibilities of this position include, but are not limited to, calendar support to include Promising Practice Grants (PPG) scheduling, processing financial transactions such as travel reimbursements, disbursement vouchers, and reconciling purchasing cards; attending PPG meetings taking notes and preparing minutes; assist with planning of seminar speakers itinerary and travel arrangements, and assist with planning of department events.

Visa sponsorship is not available for this position.

Duties & Responsibilities

• Maintain calendars of two high level roles and regularly prioritizing meetings and appointments.
• Prepare background information required for the meetings and appointments.
• Assist in scheduling meetings for the team at-large. Meetings will be with both internal and external stakeholders.
• Organize meetings for the Promising Practice Grants (PPG).
• Reconcile department purchasing card transactions on a daily basis, ensuring proper documentation is provided.
• Assist financial analysts with financial transactions as requested.
• Process expense and travel reimbursements to department employees.
• Assist with planning of seminar speakers visits and faculty recruitment when needed.
• Prepare campus meeting itineraries; make travel arrangements for the speaker/candidate; coordinate lunch ordering, and process any reimbursements to faculty and/or speaker/candidate.

Knowledge, Skills & Abilities:

• Effective verbal and written communication skills; ability to communicate with different groups and individuals, both internal and external to University of Arizona
• Ability to handle multiple, competing deadlines for meetings
• Flexible and adaptable to the department's growing and changing needs
• Ability to work independently
• Demonstrated ability to quickly learn new programs and systems.
• Knowledge of Microsoft suite, Box, and Zoom