Job Details
Posting Number: RTF00173PO26
USC Market Title: Administrative Assistant
Business Title (Internal Title): Administrative Assistant for Brain Health Network
Campus: Columbia
Work County: Richland
College/Division: School of Medicine Columbia
Department: SOMC Brain Health
Anticipated Hiring Range: $44,296 - $64,229
Part/Full Time: Full Time
Hours per Week: 40
Work Schedule: Standard working schedule: 8:30am – 5:00pm. Must be willing to work a flexible schedule to meet the needs of the department.
Type of Staff Position: Staff Time-Limited (STL)
Basis: 12 months
Job Search Category: Administrative
Advertised Job Summary
The Administrative Assistant for the Brain Health Network serves as a primary resource for departmental office coordination and administrative support. The role will focus on supporting day-to-day operational functions, operational coordination activities, patient communication/assistance, and office administration needs. To demonstrate commitment to conduction business lawfully and ethically by consistently adhering to compliance policies, procedures and regulations.
Job Related Minimum Required Education and Experience
Typically holds a high school diploma or GED. Requires 3 or more years of job related experience.
Preferred Qualifications
Prefer at least 3 years combined direct experience in administrative coordination, office administration, personnel coordination, customer service, and/or operational support functions.
Knowledge/Skills/Abilities
- Excellent writing and editing skills. Excellent computer skills, including proficiency with Microsoft365.
- Ability to work independently and collaboratively as part of a multidisciplinary team.
- Strong organizational skills with the ability to manage multiple concurrent tasks and maintain confidentiality.
- Required to conduct business lawfully and ethically by consistently adhering to compliance policies, procedures and regulations.
Job Duties
Job Duty: Provides administrative support, assisting with day-to-day operational activities including (but not limited to) maintaining calendars, coordinating meetings and conference room schedules, preparing correspondence, maintaining files and records, and supporting departmental communications and workflow coordination. Essential Function: Yes Percentage of Time: 35
Job Duty: Supports operational coordination activities by coordinating hiring, onboarding, training, and reappointment processes. Assists with new hire onboarding meetings, communicating required documentation, maintaining confidential employee records, and supporting operational communication as appropriate. Essential Function: Yes Percentage of Time: 25
Job Duty: Coordinates general office operations, including ordering and maintaining office supplies, monitoring office equipment and operational needs, processing invoices, travel documentation, reimbursements, and other routine administrative support functions necessary for departmental operations. Essential Function: Yes Percentage of Time: 25
Job Duty: Coordinates Brain Health Center desk coverage and scheduling by collaborating with students, staff, and volunteers to ensure appropriate front desk support during operational hours. Maintains coverage schedules, communicates scheduling updates and changes, assists with training coordination and onboarding of desk personnel, and serves as a point of contact for routine operational and customer service matters related to concierge desk activities. Essential Function: Yes Percentage of Time: 10
Job Duty: Performs other duties as assigned. Serves as an active member of the department team. Essential Function: Yes Percentage of Time: 5
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