Administrative Assistant, Health Promotion and Wellness
Job ID: 302005
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular
About Us
Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong…
learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia . We are searching for talented people to join Kennesaw State University in our vision . Come Take Flight at KSU!
Location
(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.
Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.
Department Information
DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES:
- Provides administrative support for departmental budget, purchasing, contract, travel, scheduling, and operational processes in accordance with University policies and procedures
- Coordinates cooking demonstration programming by scheduling chefs, managing registrations, and processing related quotes and invoices
- Manages departmental activity setup and administration in University systems, including EMS, Owl Life, and KSU Marketplace
- Maintains departmental compliance and operational records, including chemical inventories in Campus Optics and equipment inventories as assigned
- Coordinates onboarding activities for new department personnel and supervises and coordinates student assistants to ensure effective office operations on the Kennesaw and Marietta campuses
- Supports Nutrition Services operations by scheduling nutrition counseling appointments through the Point and Click electronic medical records system
DEPARTMENT SPECIFIC KNOWLEDGE, SKILLS, AND ABILITIES*:
- Knowledge of or ability to learn specialized University systems used to support departmental operations, including event management, registration, compliance, and record-keeping systems
- Able to recognize and protect confidential information and exercise judgment, tact, and diplomacy in handling sensitive information and situations
- Able to successfully interact with a community comprised of individuals and groups from an array of backgrounds, experiences, and communication styles
- Able to work as a contributing member in a team-oriented environment, successfully interacting with internal and external colleagues and partners
- Able to learn and adapt to new technologies, systems, and processes
Job Summary
Performs administrative, clerical and office support responsibilities. Supports assigned leaders, departments and/or units.
Responsibilities
KEY RESPONSIBILITIES:
- Performs standard administrative duties in support of the assigned department, division, unit and/or location
- Serves as an administrative resource for all faculty, staff and guests visiting assigned department, division, unit and/or location and provides assistance as needed
- Creates, prepares and proofreads emails, memos, correspondence, reports, and other documents or communications as requested
- Responsible for answering office phone providing information and/or transferring/redirecting calls to the appropriate contact
- Assists with coordinating and scheduling departmental meetings and events, as directed; secures space, equipment, food, and assists with the event as needed
- Manages all incoming and outgoing mail including UPS, FedEx and DHL domestic and international shipping needs for the office
- Monitors and assesses office equipment, stationery and supply needs and orders items as needed, including seeking proper authorization for items requiring prior approval
- Assists with records management including filing, correspondence, analyzing data, tracking and archiving files
- May maintain department purchasing card (PCard), cash and/or credit card**
Required Qualifications
Educational Requirements
High School diploma or equivalent
Required Experience
One (1) year of related administrative, office or clerical experience
Preferred Qualifications
Additional Preferred Qualifications
Experience providing administrative support for large teams
Previous experience in higher education
Preferred Educational Qualifications
An undergraduate or advanced degree from an accredited institution of higher education in a related field
Proposed Salary
The salary range for this position is $16.13 to $19.45 per hour. Offers are based on relevant experience.
Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more!
Visit - https://hr.kennesaw.edu/benefits/index.php
Knowledge, Skills, & Abilities
ABILITIES
Able to utilize standard office equipment and multi-line telephone system
Able to deal with multiple tasks or projects at one time meeting assigned deadlines
Able to work varied schedule or overtime based on business needs
SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette
Other Information
- This is not a supervisory position.
- This position does not have any financial responsibilities.
- This position will not be required to drive.
- This role is considered a position of trust.
- This position does require a purchasing card (P-Card).
- This position may travel 1%-24% of the time.
- This position does not require security clearance.
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