Provides clerical, logistical, and technical support for 4-H programming.Assists 4-H Extension Educator in planning and developing 4-H county fair resources, State Fair, and other 4-H events.Handles the Animal ID process.Edits, prints and distributes the 4-H premium book and handles the online 4-H premium bookHelps line up county fair judges and prepares materials for them.Orders and organizes requested program supplies (food, ribbons, stickers, promotional items, etc.)Provides onsite information and coordination support at the county fair.Provides support for auction, awards ceremony and other special events.Provides direct support to the Family Health and Wellbeing programs, to include: - Tracking inventory and organizing program supplies
- Manage file retention schedule
- Help coordinate events & meetings
- Mail participant materials
Assists in providing support for the Urban Agriculture Initiative program.Completes other duties as assigned.Receptionist & Main Office Support (25%)- Point of contact for the county Extension office; greets visitors and directs them to their meetings/classes, handles mail, package deliveries, and pickups, answers phones and responds to requests of the general public. Schedule and prepare meeting rooms.
- Provides clerical support for Extension programs and staff (i.e., emails, listservs, finalizing documents, etc.)
- Maintains office inventory and upkeep of Extension's common areas.
- Operates general office equipment; consults with IT as appropriate.
- Assists with creating and modifying electronic documents, brochures, program fliers, posters, reports and correspondence. Prints, scans and files materials
- Participates in trainings, professional staff development and conferences.
- Schedules meetings and calendar events for staff, office facilities and equipment.
- Orders food/catering for meetings.
- Maintains confidentiality.
- Completes other duties as assigned.
QualificationsRequired Qualifications- High school diploma/GED and two (2) years of related clerical, office and administrative experience OR equivalent combination of relevant office work experience AND related education in administrative support course work/office setting to total two years.
- Strong customer service skills.
- Excellent written and verbal communication skills
- Proficient with email, calendaring, word processing, spreadsheets, and database software.
- Proficient with standard office equipment.
- Experience with Google Workspace and Microsoft Office suites
Additional Requirements- Valid driver's license and access to a vehicle with required insurance, as some driving will be required, including picking up and delivering supplies, and attending meetings held out of the office.
- Reimbursement for travel and subsistence is available in accordance with University policy
- Must be able to work regularly at the Eden Prairie Extension Office.
- Ability to work on a computer for prolonged periods of time
- Ability to stand, sit, twist, and carry up to 20 pounds frequently and 50 pounds occasionally/rarely; and relocate/move items to different areas of the facility
- Ability to work extra hours during county fair season, to include evenings and weekends
- Ability to work outdoors in various weather conditions
- This position is not eligible for employment visa sponsorship
Preferred Qualifications- Excellent organizational skills, detail-oriented, able to prioritize work, manage workflow with unexpected interruptions, and meet deadlines
- Demonstrated troubleshooting, problem-solving and decision-making skills
- Ability to work independently
- Experience with QuickBooks or other financial management software
- Experience with websites and social media
- Knowledge and understanding of financial policies and procedures
About the DepartmentAbout ExtensionUniversity of Minnesota Extension is a major outreach arm of the University of Minnesota with a mission to serve the public through applied research and education. Our mission is to make a difference by connecting community needs and University resources to address critical issues in Minnesota. Extension strives to attract and retain high-quality, passionate employees. Find further information on the
Extension website.
Pay and BenefitsPay Range: $23.24 - $27.12/hour; depending on education/qualifications/experience
Time Appointment: 60% Appointment (24 hours/week)
Position Type: Non-Faculty Labor Represented Staff
Please visit the
Office of Human Resources website for more information regarding benefit eligibility.
The University offers a comprehensive benefits package that includes:- Competitive wages, paid holidays, and generous time off
- Continuous learning opportunities through professional training
- Low-cost medical, dental, and pharmacy plans
- Healthcare and dependent care flexible spending accounts
- University HSA contributions
- Disability and employer-paid life insurance
- Employee wellbeing program
- Excellent retirement plans with employer contribution
- Public Service Loan Forgiveness (PSLF) opportunity
- Financial counseling services
- Employee Assistance Program with eight sessions of counseling at no cost
While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.
How To ApplyApplications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail
jobcentr@umn.edu.
DiversityThe University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:
http://diversity.umn.eduEmployment RequirementsAny offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.