Administrative Assistant II, Center for Professional Exploration and Development

Position Summary

This position is responsible for providing administrative support for the Center for Professional Exploration and Development.

MAJOR DUTIES

• Assists in preparations for programs and events; provides support to faculty, staff, presenters and facilitators; develops menus and schedules food and beverage service.
• Assists in the design, preparation, and execution of Convocation Week in the Fall and Spring semesters.
• Maintains center files and records.
• Maintains the professional development database.
• Coordinates travel arrangements and processes travel reimbursement requests.
• Processes spend authorizations and expense reports, receipts, purchase orders, and reconciles purchase card transactions.
• Maintains the department calendar.
• Maintains office equipment and supplies; makes purchases as needed.
• Assists in maintaining the professional library collection.
• Tracks budgeted funds; reconciles accounts; manages spreadsheets.
• Sorts and distributes incoming mail. Answer phone calls and emails.
• Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of modern office practices and procedures.
• Knowledge of college and program policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication.