Administrative Assistant II, OTA and Respiratory Therapy Programs

Position Summary

This position is responsible for providing administrative support for the Occupational Therapy Assistant and Respiratory Therapy programs.

MAJOR DUTIES

• Coordinates and assists with accreditation reporting; compiles and analyzes data; assists with processing responses to standards; reviews and counsels on processes related to accreditation standards.
• Provides program assistance to students; generates academic/degree plans through Self Service; compiles and verifies student information for student portfolios.
• Accepts and processes program admission applications.
• Provides administrative support for faculty in the development of class materials.
• Assists with monitoring program budgets and maintains related records.
• Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments.
• Maintains program files and records.
• Assists in coordinating the student completion ceremony and other student related events as assigned.
• Makes preparation for Advisory Board meetings, continuing education programs, and recruiting and orientation sessions.
• Maintains office and program supply inventories; makes purchases as needed.
• Makes travel arrangements for department personnel.
• Sorts and distributes incoming mail.
• Attends meetings and records minutes.
• Performs related duties.
• Provides Assistance to the Dean and School Operations Coordinator as needed.