Administrative Assistant II
Job Details
Posting Number: 2026624
Location: San Marcos
Department: Student Learning Assistance Center
Recruitment Type: Open Recruiting
Job Type: Full-Time
Monthly Salary: $3,255.00 - $3,887.00
Job Category: Non-Exempt
Required Qualifications
Knowledge of: Familiarity with general reception work; General principles of bookkeeping.
Skill in: Close and accurate attention to detail; At least 1 year of direct administrative support and serving as front-line reception staff; Experience with organization, prioritization, and time management; Experience reading, interpreting, understanding, and applying verbal and written instructions; Experience with Office 365 programs, particularly Word, Excel, Teams, and SharePoint.
Ability to: Work as part of a team under moderate supervision; Work effectively and courteously with co-workers, staff, faculty, and students; Multitask, prioritize tasks effectively, and meet deadlines; Prepare clear, concise, and grammatically correct correspondence and documents; Read, interpret, understand, and apply verbal and written instructions; Utilize a personal computer and Microsoft Office Suite; Perform basic mathematical calculations.
Preferred Qualifications
Familiarity with TXST through employment; Experience using Concur Travel or supporting travel processes; Exposure with Banner and SAP in support of completion of PCRs; Bachelor’s Degree; 1+ year of supervision experience
Job Description
The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.
Job Duties
- Serves as the primary SLAC reception and point of contact for students, faculty, staff, and guests
- Oversees administrative facets of the hiring and separation process for all SLAC positions including serving as hiring administrator for professional staff searches
- Supplements existing administrative support to Academic Engagement
- Manages purchases related to office operations
- Provides holistic operational and logistical support for departmental events and initiatives
- Handles administrative and clerical support of SLAC including focused meeting assistance for SLAC Director
- Manages all facets of travel for SLAC personnel
- Functions as a member of the professional staff team by attending meetings, making referrals to appropriate campus resources, assisting with training programs for all SLAC student workers, promoting SLAC by speaking to students/faculty/staff about SLAC, and representing SLAC at institutional and division events
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